Project / Contracts Administrator

About The Role

We are seeking a detail-oriented and highly organized Project / Contracts Administrator to support projects from contract award through closeout. This role is critical in ensuring accurate project setup, billing alignment, documentation management, and compliance with contract requirements.

Key Responsibilities

• Review and process contract documents, purchase orders, and project awards.
• Cookordinate project setup and ensure accurate entry of project information into company systems.
• Support project managers with contract administration throughout the project lifecycle.
• Monitor contract requirements, deadlines, and deliverables to ensure compliance.
• Assist with billing setup and alignment between contract terms and invoicing requirements.
• Track change orders, contract modifications, and project documentation.
• Maintain organized project files and records.
• Cookordinate with internal teams to resolve project and contract-related issues.
• Assist with project closeout documentation and final contract requirements.
• Generate reports and provide administrative support for project tracking and status updates.
• Ensure compliance with company policies, customer requirements, and applicable regulations.

Qualifications

• 2+ years of administrative, project coordination, contract administration, or related experience.
• Strong attention to detail and organizational skills.
• Ability to manage multiple projects and deadlines simultaneously.
• Proficiency with Microsoft Office Suite, particularly Excel, Outlook, and Word.
• Excellent written and verbal communication skills.
• Ability to work effectively with cross-functional teams.

Preferred Experience

• Supporting construction, manufacturing, industrial services, or project-based organizations.
• Familiarity with contract administration, project billing, or project management processes.
• Experience with ERP, accounting, or project management software.

Compensation

Hourly Rate: $29.00 per hour
Compensation is paid weekly. Any applicable overtime will be paid in accordance with federal and California state regulations.

Benefits

• Eligible employees may receive: Medical Insurance, Dental Insurance, Vision Insurance, Life Insurance, Short-Term Disability, Long-Term Disability.
• Benefits become available the first of the month following 30 days of employment and no later than 60 days of continuous full-time employment.
• Paid Time Off: 88 hours of PTO/Sick Time annually PTO may be used after 90 days of employment and in accordance with company policy.
• Retirement: 401(k) participation available after 90 days of employment.

Work Location

This is a full-time, in-office position. Salary Description: 29/hour