Contracting Project Administrator

About the role

Join us as a Project Administrator II in our Brea, CA Contracting group. We're looking for someone who can support the smooth execution of projects from sales to operations.

Responsibilities

• Follow established standard work and processes utilizing several enterprise systems, coordinating the transition of projects from Sales to Operations.
• Administer projects throughout their entire life cycle to ensure contract compliance and successful delivery.
• Cook up procurement processes per project requirements. Handle material ordering/tracking, issuing purchase orders and subcontracts to qualified vendors.
• Cook up monthly customer invoicing process per customer requirements and Project Manager direction to ensure accurate and timely billing.
• Coordinate with project team members for accurate and timely recording of project costs, including time sheets, forecasting assistance, vendor invoices, utilizing project reports, etc.
• Connect and communicate with customers and their representatives, including building owners, mechanical contractors, other trades, subcontractors, and field support staff.
• Review billing backlog and coordinate/communicate with Project Managers, HVAC Field Technicians, customers, and Trane claims as necessary to resolve obstacles.

Requirements

• Comprehensive understanding of construction project administration and ability to read and comprehend construction schedules.
• High School Diploma or GED and up to five (5) years of related experience and/or training; or equivalent combination of education and experience.
• Strong administrative skills, with exceptional organizational skills and high attention to detail.
• Excellent communication skills, proactive approach with willingness to work independently as well as part of a team.
• Demonstrated ability to perform tasks such as problem solving, decision making, learning, rational thinking, and exercising good judgment.
• Proven experience prioritizing tasks in order to meet tight deadlines within a fast-paced environment.
• Previous experience with financial systems and basic accounting, including accounts receivable and accounts payable.
• Construction law and regulation knowledge is an asset.
• Familiarity with the operation of HVAC Systems preferred but not required.
• Flexibility to work overtime/weekends, as required.
• Highly competent with Microsoft Office suite: Outlook, Excel, Word, and Teams, in addition to strong computer application and document management skills.
• Construction management software experience helpful.

Qualifications

• Annual Base Salary Range Or Hourly Base Pay Range: $73,213.33 - $101,675.00
• Compensation Type: Exception Hourly Incentive Eligible No Sales Commission Eligible No

Benefits

Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives – WE DARE TO CARE!

• Family building benefits include fertility coverage and adoption/surrogacy assistance.
• 401K match up to 6%, plus an additional 2% core contribution = up to 8% company contribution.
• Paid time off includes 15 vacation days, 9 paid holidays, 3 floating holidays, sick leave, and additional options to support volunteer and parental leave.
• Educational and training opportunities through company programs along with tuition assistance and student debt support.

Skills

• Comprehensive understanding of construction project administration and ability to read and comprehend construction schedules.
• Strong administrative skills, with exceptional organizational skills and high attention to detail.
• Excellent communication skills, proactive approach with willingness to work independently as well as part of a team.
• Demonstrated ability to perform tasks such as problem solving, decision making, learning, rational thinking, and exercising good judgment.
• Proven experience prioritizing tasks in order to meet tight deadlines within a fast-paced environment.
• Previous experience with financial systems and basic accounting, including accounts receivable and accounts payable.
• Construction law and regulation knowledge is an asset.
• Familiarity with the operation of HVAC Systems preferred but not required.
• Flexibility to work overtime/weekends, as required.
• Highly competent with Microsoft Office suite: Outlook, Excel, Word, and Teams, in addition to strong computer application and document management skills.
• Construction management software experience helpful.

Benefits

Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives – WE DARE TO CARE!

• Family building benefits include fertility coverage and adoption/surrogacy assistance.
• 401K match up to 6%, plus an additional 2% core contribution = up to 8% company contribution.
• Paid time off includes 15 vacation days, 9 paid holidays, 3 floating holidays, sick leave, and additional options to support volunteer and parental leave.
• Educational and training opportunities through company programs along with tuition assistance and student debt support.

Pay

Annual Base Salary Range Or Hourly Base Pay Range: $73,213.33 - $101,675.00

Compensation Type: Exception Hourly Incentive Eligible No Sales Commission Eligible No

Schedule

The schedule is Monday to Thursday, work onsite with your colleagues. Fridays, choose your work location, balancing what your work requires.