Project Contract Administrator

About the role

This opportunity is for a Project Contract Administrator to support one or more energy production and transmission infrastructure projects within WSP’s Program Management Business Line. Based in the Commercial Management Group, the role involves managing information flow, contract compliance, documentation, communications, and issue resolution across pre- and post-award and construction phases. You will work closely with the Project Contract Manager, project team, operations, legal, and finance to integrate commercial strategy with project controls, proactively identify risk, and protect schedule, quality, and financial outcomes.

Responsibilities

• Provide commercial and project controls oversight on complex infrastructure projects from start-up through execution, closeout, and dispute resolution.
• Support development of pricing for work product and management of risks and contingencies, including avoidance of scope creep.
• Proactively manage project and contract changes and claims resolution.
• Apply strategies for proper project setup aligned with client project control standards.
• Support development of SOW proposals and negotiation of prime task orders and amendments.
• Interpret client contracts to identify major requirements, insurance, and flow-down provisions.
• Manage contract workflow to ensure efficient execution and implement process improvements.
• Support contract/subcontract development, execution, and implementation, including RFPs/RFQs, negotiation positions, and trade-off decisions.
• Develop subcontract scopes of work and support budget proposals in collaboration with Project Accounting and task leads.
• Maintain audit files for each contract, including original contracts, correspondence, modifications, amendments, payment schedules, and deliverables.
• Monitor and manage commercial metrics such as earned value, cost tracking, schedule, cash flow, change orders, and cost vs. budget trends.

Requirements

• Bachelor’s degree in engineering, construction management, legal studies, business management, or a related field.
• 5+ years of experience supporting major infrastructure capital projects, including long-lead procurement of equipment and materials.
• Experience in construction contract change management, claims analysis, and commercial negotiations.
• Background in project controls, cost forecasting, schedule analysis, and risk management.
• Excellent written and verbal communication skills.
• Demonstrated experience controlling and mitigating project costs and risk exposure.
• Strong analytical skills and ability to interpret complex contractual or technical information.
• Detail-oriented, organized, and able to manage multiple tasks in a fast-paced environment.
• Proven track record of upholding workplace safety and adherence to WSP’s health, safety, and drug/alcohol and harassment policies.

Preferred Qualifications

• Advanced degree such as an MBA or MS in engineering, construction management, legal studies, or business management.
• Licensed professional engineer (PE), architect (AIA), or attorney (State Bar).
• Substantive experience supporting delivery of major projects in the energy sector.
• Advanced proficiency in project controls and reporting tools (e.g., Primavera P6, Power BI, cost management systems).
• Experience developing and reviewing legal and contractual documents, including MOUs, IGAs, RFQs, SOQs, RFPs, proposals, and contractor correspondence.
• Experience supporting procurements, including development and review of letters, proposer inquiries, and formal response documents.
• Ability to interact with employees at all levels of the organization.
• Ability to produce and present executive-level cost, schedule, risk, contingency allocation, and performance reporting.
• Professional presence and customer service mindset when interacting with contractors, consultants, leadership, and stakeholders.
• Ability to work collaboratively within a multidisciplinary team while maintaining ownership over assigned tasks.

Benefits

• Medical, dental, vision, disability, and life insurance.
• Retirement savings plans.
• Paid sick leave, vacation/other personal time, and parental leave.
• Paid time off for bereavement, voting, and naturalization proceedings.

Pay

Expected Salary: $94,000 – $135,000 (based on education, experience, skills, internal equity, and location). WSP reserves the right to adjust the range and offer additional benefits depending on circumstances not related to protected status.