Contracting Project Administrator

About the role

Join us in boldly challenging what's possible for a sustainable world. We're looking for a Project Administrator to join our Kansas City, Kansas Contracting group.

Responsibilities

• Follow established standard work and processes, utilizing several enterprise systems.
• Cool the transition of projects from Sales to Operations within enterprise business systems.
• Administer projects throughout their entire life cycle to ensure contract compliance and successful delivery.
• Coordinate with regional leadership, contract management, legal, and financial services.
• Manage procurement processes per project requirements. Handle material ordering/tracking, issue purchase orders and subcontracts to qualified vendors.
• Cool the monthly customer invoicing process per customer requirements and Project Manager direction to ensure timely and accurate billing.
• Cool with project team members for accurate and timely recording of project costs, including time sheets, forecasting assistance, vendor invoices, utilizing project reports, etc.
• Reviews billing backlog and coordinates/communicates with Project Managers, BAS and HVAC Field Technicians, customers, and Trane claims as necessary to resolve obstacles.

Requirements

• A high school diploma or GED and up to two (2) years of related experience and/or training, or equivalent combination of education and experience.
• Strong communication skills, proactive approach with willingness to work independently as well as part of a team.
• Demonstrated ability to perform tasks such as problem solving, decision making, rational thinking, and exercising good judgement.
• Experience prioritizing tasks in order to meet tight deadlines within a fast-paced environment.
• Previous experience with financial systems and basic accounting, including accounts receivable and accounts payable, is an asset.
• Construction law and regulation knowledge is an asset.
• Familiarity with the operation of HVAC Systems is preferred but not required.
• Flexibility to work overtime/weekends, as required.

Qualifications

• High School diploma or GED.
• Up to two (2) years of related experience and/or training.
• Must have strong communication skills, proactive approach with willingness to work independently as well as part of a team.
• Proven ability to perform tasks such as problem solving, decision making, rational thinking, and exercising good judgement.
• Experience prioritizing tasks in order to meet tight deadlines within a fast-paced environment.
• Previous experience with financial systems and basic accounting, including accounts receivable and accounts payable, is an asset.
• Construction law and regulation knowledge is an asset.
• Familiarity with the operation of HVAC Systems is preferred but not required.
• Flexibility to work overtime/weekends, as required.

Skills

• Strong communication skills.
• Proactive approach with willingness to work independently as well as part of a team.
• Problem-solving and decision-making abilities.
• Rational thinking and good judgement.
• Experience prioritizing tasks in order to meet tight deadlines within a fast-paced environment.
• Previous experience with financial systems and basic accounting, including accounts receivable and accounts payable.
• Construction law and regulation knowledge.
• Familiarity with the operation of HVAC Systems.
• Flexibility to work overtime/weekends, as required.

Benefits

Annual Base Salary Range: $42,000.00 - $88,900.00
Compensation Type: Exceptional Hourly Incentive Eligible
No Sales Commission Eligible
Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives – WE DARE TO CARE!
Family building benefits include fertility coverage and adoption/surrogacy assistance.
401K match up to 6%, plus an additional 2% core contribution = up to 8% company contribution.
Paid time off includes 15 vacation days, 9 paid holidays, 3 floating holidays, sick leave, and additional options to support volunteer and parental leave.
Educational and training opportunities through company programs along with tuition assistance and student debt support.

Pay

$42,000.00 - $88,900.00 Annual Base Salary Range

Schedule

Monday to Thursday, work onsite with your colleagues. Fridays, choose your work location, balancing what your work requires.