Project Assistant- Operational Leadership

Duties and responsibilities

• Provide administrative and clerical support to the COO, Directors, Managers and other Operational Leadership.
• Prepare information and research for Operational Leadership as needed.
• Schedule meetings, create appointments, and may need to take meeting notes as well as project manage action items.
• Maintain organizational, project management, and problem-solving skills with impeccable multi-tasking abilities.
• Proactively solve problems with strong decision-making skills.
• Aid in maintaining clinic “audit ready” at all times.
• Follow through on Corrective Action Plan (CAP) items as a result of audits performed.
• Manage calendars for operational leadership.
• Organize staff meetings, trainings, and other committee meetings.
• Responsible for accurate and timely minutes of meetings maintaining organized records of meetings, reproducing packets, developing agendas, coordinating logistics of events including food, drink, room reservations.
• Arrange conference calls; organize and maintain paper and electronic files.
• Disseminate information by use of telephone, or email.
• Travel to different locations as needed.
• Other duties as assigned.

Qualifications

• Bachelor’s Degree in Public Health and or equivalent.
• Excellent administrative, interpersonal, time management, and organizational skills.
• Familiarity with Microsoft Office Software (Word, Access, Excel, PowerPoint).
• Ability to work effectively and diplomatically with a wide range of people.
• Proficiency in written and verbal English and targeted language.
• Able to work effectively while multi-tasking.
• Bilingual in English and Spanish or Mandarin/Cantonese preferred.