Operations Coordinator / Assistant Project Manager

About the role

Kitchen Tune-Up and Bloomfield are growing fast. We're the premier kitchen and bathroom remodeling company serving Essex, Morris, and Passaic counties — and we need an organized, detail-driven Operations Coordinator to keep projects running smoothly from sale to completion.

Responsibilities

• Scheduling & Coordination: Manage master job schedules across kitchen and bathroom projects
• Coordinate installers, deliveries, trades, and templating dates
• Confirm timing with homeowners before each milestone
• Update project status in JobTread and GoHighLevel in real time
• Manage invoicing, collections, and payment tracking
• Cook service calls and customer follow-ups
• Materials & Vendors: Track orders, delivery dates, and job readiness
• Manage inbound/outbound inventory — receiving, staging, verifying
• Coordinate countertop templates, fabrication, and installs
• Ensure correct materials are onsite before work begins
• Manage vendor payables and supplier relationships
• Project & Customer Support: Prepare job folders, binders, and measurement sheets
• Track milestones, change orders, and punch lists to completion
• Communicate proactively with homeowners — updates, confirmations, next steps
• Capture job photos, documentation, and survey scores
• Flag delays or issues before they become problems

Qualifications

• Strong organizational skills, clear communication, detail orientation, comfort with project management software, reliable transportation
• Preferred: Home improvement or construction experience, trades scheduling knowledge, bilingual English/Spanish a plus

Benefits

• $22–$26/hr based on experience
• Full-time, Monday–Friday
• Paid structured training
• Performance-based bonuses
• Year-round work — no seasonal layoffs
• Growth path to Operations Manager