Operations & Project Coordinator

Key Responsibilities

• Quoting & Sales - Prepare and issue quotes for projects.
• Support sales activities by maintaining client relationships and following up on leads.
• Job Scheduling & Coordination - Schedule jobs and allocate resources effectively.
• Book subcontractors and ensure they receive job purchase orders (POs).
• Track and manage maintenance jobs, ensuring defects and return visits are not overlooked.
• Documentation & Compliance - Send compliance certificates to clients.
• Prepare and share drawings of plans, fascia, gutter, and roof layouts.
• Maintain accurate records of jobs, certificates, and project documentation.
• Supplier & Subcontractor Management - Send orders to suppliers and track deliveries.
• Liaise with subcontractors to confirm job details and timelines.
• Financial Administration - Process payroll using Xero.
• Track employee time via Deputy and transfer data into Xero.
• Prepare and issue invoices to clients.
• Communication & Relationship Building - Handle incoming phone calls and respond to WhatsApp messages.
• Build and maintain strong relationships with clients, suppliers, and subcontractors.