Project Assistant (Contracts & Invoicing)

Overview

Robert Half is seeking a motivated and detail-oriented Project Coordinator to support a dynamic Project Management team. This is a highly administrative and accounting-focused role that will involve managing contracts, tracking invoices, and supporting change orders for construction-related projects. The ideal candidate will bring strong analytical abilities and advanced Excel skills, along with a desire to grow into a Project Manager role over time.

Key Responsibilities

• Manage and track subcontracts and vendor agreements (security, rentals, dumpsters, etc.) for projects under $100K
• Review, analyze, and process project invoices, ensuring accuracy and compliance
• Assist with change orders, including documentation, tracking, and updates
• Maintain and reconcile project financials, budgets, and cost tracking
• Provide administrative and coordination support to the Project Management Team
• Collaborate cross-functionally to ensure projects stay on track financially and operationally
• Maintain organized documentation of contracts, invoices, and project activity
• Assist with onboarding and training alongside interns
• Work primarily in an office-based environment with limited field exposure

Qualifications

• 1–2 years of experience in project coordination, accounting, or construction-related roles
• Strong analytical skills with the ability to interpret data and identify discrepancies
• Advanced proficiency in Microsoft Excel required
• Experience handling invoices, contracts, and financial tracking
• Basic understanding of construction processes and terminology preferred
• Experience with CMiC or similar systems is a plus
• Ability to read and interpret construction drawings is a plus
• Strong attention to detail and organizational skills
• Excellent communication and team collaboration skills
• Bachelor's degree in Construction, Business, Engineering, or related field preferred

Why This Role?

• Clear path for growth into a Project Manager role
• Exposure to both project finance and operations
• Opportunity for full-time conversion based on performance
• Mileage reimbursement for daily commute
• Collaborative, team-oriented environment