Project Administrator - Mission Critical

About the role

The Project Administrator – Mission Critical supports the Mission Critical Team by managing schedules, coordinating meetings, handling communications, coordinating travel, performing document review, streamlining project activities, and ensuring efficient operation of the entire Mission-Critical Team.

Key Responsibilities

• Maintain Mission Critical Team schedules and overall team calendar, including individual staffing schedules; arrange meetings, appointments and staff travel itineraries.
• Handle incoming and outgoing communications, including phone calls, emails, and mail.
• Aid in streamlining project activities for successful outcomes planning and execution of projects, ensuring timelines and deliverables are met.
• Compile and analyze data for reports and presentations.
• Order and maintain office supplies and equipment, along with coordinating field tool inventory, repairs, replacement, calibration, and rentals.
• Maintain and communicate project site rules and policies to the team.
• Cook up regular team social, team building, and special events, including collaboration with other trade partners.
• Aid in new hire onboarding to help new team members integrate into the company.
• Track team member training completion and certifications.
• Document questions, concerns, or issues to the leadership team as required to help ensure a successful team environment and help address issues in a responsive manner.

Qualifications

• Education: High School Diploma or equivalent; associate or bachelor’s degree preferred.
• Experience: Minimum 3 years of administrative or executive assistant experience, preferably in a high-pressure or mission critical environment.
• Proficient in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint).
• Ability to coordinate and book travel for multiple team members.
• Ability to handle confidential information with discretion.
• Strong commitment to ethical standards and confidentiality.
• Currently authorized to work in the U.S. full-time

Benefits

• Employee Stock Ownership Plan (ESOP); 100% employer funded
• Health, dental, and vision insurance
• Flexible Spending Accounts (FSAs)
• Health Savings Accounts (HSAs)
• Company-paid LTD, STD, and basic life insurance
• Voluntary life, accident coverage, critical illness, and hospital indemnity insurance
• Profit-sharing + discretionary performance bonuses
• 401(k) retirement plan with company match; 100% immediate vesting
• Vacation + sick time
• Eight (8) paid holidays
• Parental Leave
• Milestone Travel Award (Every 5 Years)
• Remote first company
• Paid certifications, seminars, and conferences
• Professional development opportunities

Equal Opportunity Employer

EEI is a proud equal opportunity employer. We value a diverse workforce and are committed to an inclusive culture. EEI does not discriminate on the basis of race, color, ethnicity, ancestry, religion, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, veteran status, or genetic information.

Attention Search Firms / Third-Party Recruiters

EEI is not seeking assistance or accepting unsolicited resumes for this role. Resumes submitted without a valid written search agreement are the sole property of EEI; no fee will be paid if a candidate is hired.