Project Accounting Coordinator

About The Position

The Project Accounting Coordinator supports the financial administration of TEECOM projects from contract setup through closeout. This role is focused on contract review, accurate project setup, billing support, and maintaining complete and reliable project records throughout the project lifecycle.

• Supports the financial administration of TEECOM projects from contract setup through closeout.
• Reviews contracts, work authorizations, and amendments to identify key financial and administrative terms.
• Extracts and documents important information such as fee structure, billing requirements, reimbursable expense treatment, contract limits, retainage, and period of performance.
• Ensures new projects and project updates are entered accurately and consistently in Vantagepoint, reducing rework and billing delays.
• Supports invoice preparation, billing backup, and project closeout activities by maintaining accurate project information.
• Maintains organized project documentation and supports standard project accounting processes across the team.
• Identifies gaps, inconsistencies, or recurring issues in project setup, contract intake, and billing support workflows.
• Documents procedures, supports data standards, and contributes to continuous improvement efforts across project accounting workflows.

Responsibilities

This role involves administering contracts and project setup, supporting billing accuracy and project financial operations, and improving the TEECOM system.

• Administer Contracts and Project Setup:
  • Review contracts, work authorizations, and amendments to identify key financial and administrative terms.
  • Extract and document important information such as fee structure, billing requirements, reimbursable expense treatment, contract limits, retainage, and period of performance.
  • Ensure new projects and project updates are entered accurately and consistently in Vantagepoint, reducing rework and billing delays.
• Support Billing Accuracy and Project Financial Operations:
  • Confirm project setup and contract data align with invoicing requirements before billing occurs.
  • Support invoice preparation, billing backup, and project closeout activities by maintaining accurate project information.
  • Monitor setup-related issues, project status changes, and unbilled items that may affect billing, reporting, or project administration.
• Improve the TEECOM System:
  • Maintain organized project documentation and support standard project accounting processes across the team.
  • Identify gaps, inconsistencies, or recurring issues in project setup, contract intake, and billing support workflows.
  • Document procedures, refine standards, and capture lessons learned so the organization becomes more consistent and scalable over time.

Qualifications

• Education: Associate's or bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Experience: 3-5 years of experience in accounting, project accounting, contract administration, billing, or a related role preferred.
• Preferred: Experience with ERP or project accounting systems; Deltek Vantagepoint experience preferred.
• Demonstrated understanding of project-based accounting, billing concepts, contract administration, and project financial data.
• Strong attention to detail, organization, prioritization, and follow-through across multiple projects and requests.
• Strong written and verbal communication skills, with the ability to document information clearly and collaborate effectively across teams.
• Proficiency in Microsoft Excel, Microsoft Office applications, and project accounting or ERP systems; comfort learning new tools and applications as needed.