Project Accounting Coordinator

Scope Of Responsibility

• Performs general accounting duties, e.g., determining proper accounting entries, reconciling entries, preparing accounting reports, and maintaining project accounts.
• Meets and coordinates with Project Managers to discuss project accounting procedures or concerns.
• Projects set up and revision to project close out; project status.
• Patches current and projected profit/loss; earnings process budget issues; billing issues (cost exceeding fee, billing at max).
• Aids with reporting and spreadsheets.
• Maintains project profiles for specified clients from beginning to end.
• Set-up and revise hours and dollar budgets at WBS level; create and maintain variable rate tables; ensure project’s profile complies with client requirements; determine billing format and fee type; determine if external tracking (billing codes, remarks) or internal tracking (tasks, phases, etc) is needed by PM or client.
• Maintains project status at project and WBS levels (active, shutdown to labor, close).
• Ensures proper archiving process for Project Historical Database (PHD).
• Prepares invoices according to authorized agreements; transfers incorrect labor and expense charges as necessary (patches); verifies that all client requirements are met during the billing process; reviews and interprets proposal/contracts/PO's.
• Maintains Work In Progress (WIP) to
• Aids PMs with Aged A/R and Collections; notifies PM as project invoices age > 60 days; prepares client statements upon request; revises and/or resubmits invoices upon PM/client request; contacts (and follows up) with client per PM advisement; adjusts/write off uncollectible invoice balances; coordinates with Asst Controller and Division Managers to discuss billing and earnings process concerns; recognizes and forecasts concerns before they get out of hand.
• Occasional travel may be required. Valid driver's license required. May be waived for international assignments.

Qualifications

• Associate degree in Business Administration preferred with a concentration in accounting courses.
• Eight (8) or more years experience in general accounting preferred.
• Personal computer experience required.

Benefits

Hired employees will receive great benefits along with an extremely competitive compensation package. Benefits include Health, Dental, Vision, Life, Disability, Holidays, Personal Time Off and 401K & IRA and more.