Project Accounting Coordinator

Job Title: PROJECT ACCOUNTING COORDINATORDepartment: ACCOUNTINGReports to: ASSISTANT CONTROLLERFLSA Status: ☒ Exempt ☐ Non-ExemptDate of latest update: September 2026Hybrid role in Trenton, NJ office Job Summary: Responsible for supporting the financial administration of projects throughout the project lifecycle. Key responsibilities include monitoring project budgets, tracking expenses, coordinating billing, assisting with monthly work-in-progress (WIP) reporting, and facilitating project openings and closings. This role works closely with project managers, Finance, and other stakeholders to ensure accurate project financial reporting and consistent administration in accordance with company policies and procedures. Job Duties and ResponsibilitiesSet up new projects in the ERP system in accordance with company policies and procedures, including required project billing, taxability, and supporting documentationMaintain project taxability documentation, including applicable sales and use tax exemption certificates and forms (e.g., ST-8, ST-13); coordinate with project managers, customers, and accounting to obtain required documentation and ensure appropriate support is maintained for project tax treatmentFacilitate project financial closeout, including change orders, committed costs, labor costs, final billing, and retentionCoordinate with project managers and clients to prepare and distribute billing documents and ensure timely and accurate billing for project deliverablesPrepare regular project financial reports for project managers, senior management, and other stakeholdersReview and verify invoices for alignment with contractual agreements, project requirements, and milestonesAssist with project cost analysis to assess profitability and overall financial performanceEnter and maintain change orders in the ERP systemPartner with Legal and Operations to manage subcontractor onboarding in accordance with company policies and proceduresReview and process subcontractor documentation in accordance with company policies and proceduresSupport internal and external audits related to project financial activity and documentation Job Knowledge, Skills, and AbilitiesProficiency with ERP/accounting systemsIntermediate proficiency in Microsoft Excel, with working knowledge of Word and OutlookStrong sense of urgency and commitment to responsive internal and external client serviceAbility to adapt quickly to changing priorities and business needsExcellent attention to detail and time management skillsExcellent organizational skills with the ability to prioritize work, take direction, and work independently with minimal supervisionStrong decision-making and problem-solving skillsAbility to maintain the confidentiality of sensitive financial and business informationConfidence and professional demeanor when working with employees and stakeholders at all levels of the organizationStrong communication and interpersonal skills, including the ability to clearly communicate financial issues and concerns to managementAbility to remain organized and effective in a fast-paced environment with competing prioritiesAdaptable and receptive to changing business needs, priorities, and processes Education and ExperienceMinimum of 2 years of project accounting experience requiredConstruction industry experience preferred but not requiredExperience with job costing, contract billing, and project financial reporting preferredExperience with ERP/accounting systems such as Foundation and/or CMiC strongly preferredHigh school diploma or equivalent required; associate or bachelor’s degree in accounting, finance, or a related field preferred Physical RequirementsOffice requirement: Standard office environment conditions; sitting, standing, walking, and minimal lifting.Work EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The duties and responsibilities described above are not a comprehensive list and additional tasks may be assigned as the scope of the position may change as necessitated by business demands.