Project Accounting Coordinator

About the role

This is a fully remote, contract-to-hire position based in Dallas, TX, that can be performed from any timezone. The company is known for its great culture, with many employees reporting high satisfaction.

Responsibilities

• Prepare fee proposal templates, draft contracts, and subcontracts for review.
• Ensure projects adhere to contract language and requirements; issue and track project amendment documentation.
• Develop Work Breakdown Structure (WBS) and Project Authorization forms including budgets and client invoicing requirements.
• Assist project managers with the processing of subconsultant invoices through the project accounting system.
• Monitor project financials including variance, revenue, budgets, and Work-In-Progress (WIP); follow up on revenue variance issues and revenue recovery.
• Serve as a liaison between internal staff, suppliers, and clients, communicating effectively on behalf of Project Managers.
• Conduct pre-bill reviews with Project Managers as necessary.
• Participate in monthly project review meetings and collaborate with Business Operations teams.
• Assist Business Operations with analysis of project budget performance and provide recommendations to improve financial outcomes.

Requirements

• Experience with invoices, contract, and subcontract review.
• Ability to create pivot tables and VLOOKPs in Excel.
• Proficiency within Deltek, BST, or Oracle.
• 2+ years of experience drafting contracts and subcontracts.
• 2+ years of experience preparing proposal templates.
• 2+ years of experience working with lump sum and cost-plus billing.
• 2+ years of change orders experience.

Qualifications

• Experience working as a project coordinator or in project controls for an engineering or architectural company with revenue over $100 million.

Pay

The pay range for this position is $33.00 - $38.00/hour.

Benefits

Eligibility requirements apply to some benefits and may depend on job classification and length of employment. Benefits are subject to change and may include:

• Medical, dental, and vision insurance
• Critical Illness, Accident, and Hospital insurance
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short- and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation, or Sick Leave)