Project Accounting Coordinator

About the role

This is a fully remote, contract-to-hire position based in Tampa, FL. The role involves supporting project financials and contract administration for an engineering or architectural company with revenue over $100 million.

Responsibilities

• Prepare fee proposal templates, draft contracts, and subcontracts for review.
• Ensure projects adhere to contract language and requirements; issue and track project amendment documentation.
• Develop Work Breakdown Structure (WBS) and Project Authorization forms including budgets and client invoicing requirements.
• Assist project managers with the processing of subconsultant invoices through the project accounting system.
• Monitor project financials including variance, revenue, budgets, and Work-In-Progress (WIP); follow up on revenue variance issues and revenue recovery.
• Serve as a liaison between internal staff, suppliers, and clients, communicating effectively on behalf of Project Managers.
• Conduct pre-bill reviews with Project Managers as necessary.
• Participate in monthly project review meetings and collaborate with Business Operations teams.
• Assist Business Operations with analysis of project budget performance and provide recommendations to improve financial outcomes.

Requirements

• 2+ years of experience drafting contracts and subcontracts.
• 2+ years of experience preparing proposal templates.
• 2+ years of experience working with lump sum and cost plus billing.
• 2+ years of change orders experience.
• Experience working as a project coordinator or in project controls for an engineering or architectural company with revenue over $100 million.

Skills

• Experience with invoices, contract, and subcontract review.
• Ability to create pivot tables and VLOOKUPs in Excel.
• Proficiency within Deltek, BST, or Oracle.

Benefits

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may include:

• Medical, dental, and vision insurance.
• Critical Illness, Accident, and Hospital insurance.
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available.
• Life Insurance (Voluntary Life & AD&D for the employee and dependents).
• Short- and long-term disability.
• Health Spending Account (HSA).
• Transportation benefits.
• Employee Assistance Program.
• Time Off/Leave (PTO, Vacation, or Sick Leave).

Pay

The pay range for this position is $33.00 - $38.00 per hour.

Schedule

This is a fully remote position that can be performed from any timezone.