Program Management Specialist

Indianapolis, Indiana – In-person, full-time position.

About the role

Plans, directs, and implements programs or events, including the creation of materials to support these events. Provides staff communications and serves as liaison to program participants, collaborators in other units, community partners, vendors, and the public. Approves staff purchase requests; arranges staff travel, accommodations, and research activities. Provides mechanisms, training, and advice on budget management software and advanced strategies for timely spending of grant funds. May be responsible for meeting revenue targets.

Recruits, trains, directs, schedules, and evaluates faculty and staff partners, students, and volunteers. Mentors, serves as a resource, and provides guidance to team staff members as needed. Researches available grants and works closely with managers to identify funding needs and potential sources; creates grant proposals that advance support of the program and participants. Constructs and administers program budgets, approves spending, tracks progress on deliverables, analyzes data on projected spending, and prepares reports for higher management and funding sources. Keeps abreast of best practices to recommend policies and procedures that deliver a quality program experience.

Responsibilities

• Plan, direct, and implement programs or events, including creating supporting materials.
• Provide staff communications and serve as liaison to participants, collaborators, partners, vendors, and the public.
• Approve staff purchase requests; arrange travel, accommodations, and research activities.
• Provide training and advice on budget management software and grant spending strategies.
• Recruit, train, direct, schedule, and evaluate faculty, staff, students, and volunteers.
• Mentor and guide team members.
• Research grants, identify funding needs, and create grant proposals.
• Construct and administer program budgets; approve spending and track deliverables.
• Analyze spending data and prepare reports for management and funding sources.
• Recommend policies and procedures based on best practices.

Requirements

• Bachelor’s degree (required).
• 2 years of experience in a related field (required).
• Combinations of related education and experience may be considered; education beyond the minimum may substitute for work experience, and vice versa.

Skills

• Proficient communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority-setting skills.
• High commitment to quality.
• Flexibility to work in a fast-paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates accuracy under pressure.
• Ability to operate a computer and standard office equipment.
• Sedentary work with periods of movement around the office and campus.
• Able to perform essential functions with or without accommodation.

Pay

$63,000.00 - $68,000.00 annually based on candidate experience and qualifications.

Benefits

• Comprehensive medical and dental insurance.
• Health savings account with generous IU contributions.
• Healthcare and dependent care flexible spending accounts.
• Basic group life insurance paid by IU.
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance.
• Base retirement plan with generous IU contributions, subject to vesting.
• Voluntary supplemental retirement plan options.
• Tuition subsidy for employees and family members taking IU courses.
• 10 paid holidays plus a paid winter break each year.
• Generous paid time off plans.
• Paid leave for new parents and IU-sponsored volunteer events.
• Employee assistance program (EAP).