Program Coordinator II

About the role

The Texas A&M AgriLife Institute for Advancing Health Through Agriculture (IHA) Healthy Living program, based at the AgriLife Center at Dallas, seeks an experienced Program Coordinator II to work in close collaboration and coordination with the Healthy Living team, led by IHA Associate director, Dr. Rebecca Seguin-Fowler, whose work focuses on community-engaged research to address and ameliorate health disparities.

Responsibilities

• Provide administrative, operational, and project management support to Healthy Living leadership, including managing complex calendars, coordinating meetings and travel, preparing agendas and materials, and supporting stakeholder engagement activities.
• Aid with fiscal management activities, including budget development, monitoring, forecasting, financial reporting, purchasing, travel, reimbursements, payroll allocations, and fiscal year planning.
• Cook up meetings, advisory groups, and stakeholder activities, serving as a liaison between program leadership and internal and external partners.
• Prepare, review, and analyze financial, operational, and administrative reports; assist in identifying funding opportunities; support documentation and reporting requirements for grants, contracts, and program operations.
• Support the management and coordination of the Healthy Living portfolio by supporting program planning, goal setting, implementation, evaluation, and continuous process improvement efforts.
• Collaborate with the Healthy Living team to support the planning, development, implementation, and coordination of community-engaged research projects, programs, and strategic initiatives.
• Cook up internal and external communications, including the preparation of reports, presentations, correspondence, executive communications, and other program materials.
• Support personnel administration, including onboarding, hiring, training coordination, personnel records management, effort reporting, payroll actions, and guidance on administrative policies and procedures.
• Maintain and prepare professional and organizational documentation, including curriculum vitae, biosketches, organizational charts, letters of support, and related materials.
• Develop and maintain project management, evaluation, and coordination tools, including online platforms such as Qualtrics and related systems.
• Collect, organize, and analyze data to support leadership decision-making, strategic planning, and operational effectiveness.
• Support operational planning and coordination across multiple program locations and initiatives.

Required Qualifications

• Bachelor’s degree in related field or equivalent combination of education and experience.
• Four years of related experience.
• Professional demeanor and demonstrated ability to manage and safeguard confidential information with the utmost discretion and professionalism, ensuring sensitive data is handled securely and in compliance with privacy policies.
• Ability to take initiative, work independently, multitask, work cooperatively with others, and manage priorities and tasks as assigned.
• Excellent written and oral communication skills.
• Outstanding planning and organizational skills.
• Knowledge of word processing, spreadsheet, database, and presentation applications, including Excel, Word, PowerPoint, Teams, etc.

Preferred Qualifications

• Master’s degree in related field (e.g., public health, business, public administration, science, health administration, health communication, etc.).
• 6+ years of progressively responsible experience in research management, operations, executive support, or related administrative functions.
• Experience supporting executive leadership in a higher education, healthcare, research, or public health environment.
• Experience with grant administration, budget management, and university administrative systems.
• Fluency in Spanish and English, verbal and written.
• Project management experience, including project planning and evaluation, task management, resource allocation, and budget management.
• Research background, including experience with community-engaged research and evaluation projects.
• Experience with scientific writing, including proposal preparation and writing, developing written reports, and editing manuscripts and documents.
• Experience conducting human subjects research and working on research grants.
• Experience coordinating research programs in the following areas: underserved populations; minority and urban health; food systems; community-based health behavior interventions; and/or the integration of technology into community outreach and research.
• Knowledge and understanding of the mission and role of the Land Grant University System, including community-campus partnership and the Extension system.