Program Coordinator II

Responsibilities

• Supports the execution of existing program activities, including data entry, tracking, and reporting.
• Tracks, compiles, reviews and analyzes program data and results.
• Maintains program email inbox and responds and follows up accordingly.
• Completes invoice review and facilitates payment through established processes.
• Maintains system level reports developed for programs and summarizes observations and conclusions to make recommendations to leadership.
• Attends program meetings and follows-up with stakeholders on outstanding deliverables and action items.
• Assists with planning and coordination of events, conferences, and webinars, as needed.
• Develops and publishes agendas, meeting minutes, and necessary documentation.
• Captures and distributes communication/updates to program stakeholders.
• Develops and publishes stakeholder reports on defined schedule.
• Communicates program outcomes and potential risks to leadership.
• Supports the successful implementation of new and assigned programs and their associated processes.
• Works with program leadership and relevant units to coordinate the implementation of effective and high quality program improvement projects.
• Utilizes established software, tools, and resources needed for program execution and oversight.
• Utilizes online collaboration applications.
• Schedules and leads user demos, trainings, and setup as assigned.
• Maintains documentation per department specifications.
• Other duties as assigned.

Qualifications

• High School diploma or equivalent.
• Minimum two (2) years of project coordination experience.
• Effective communication skills, both verbal and written.
• Strong interpersonal and customer service skills.
• Ability to establish and maintain effective working relationships across all levels within the organization.
• Detail-oriented.
• Strong organization skills to work on multiple tasks at one time and efficiently complete assigned tasks within established timeframes and quality standards.
• Strong decision making, problem solving, and critical thinking skills.
• Able to work under pressure and meet critical deadlines in a fast-moving environment.
• Adaptable to a continuous changing environment.
• Knowledge of project/program management methodologies is highly desirable.
• Proficient experience in use of various computer system software including Windows, Microsoft Word, Excel, Outlook, Visio, and PowerPoint.
• Valid California driver’s license and proof of current automobile insurance compliant with Partnership policy are required to operate a vehicle and travel for company business.

Performance Based Competencies

• Must be able to work in a fast-paced environment and maintain courtesy and composure when dealing with internal and external customers.
• Ability to function effectively with frequent interruptions and direction from multiple team members.
• Maintains department files (hard and soft copies) per instruction.

Work Environment And Physical Demands

• More than 50% of work time is spent in front of a computer monitor.
• Must be able to lift, move, or carry objects of varying size, weighing up to 10 lbs.

HIRING RANGE

$80,140.53 - $100,175.67

IMPORTANT DISCLAIMER NOTICE

The job duties, elements, responsibilities, skills, functions, experience, educational factors and the requirements and conditions listed in this job description are representative only and not exhaustive or definitive of the tasks that an employee may be required to perform. The employer reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of its business, competitive considerations, or work environment change.