Program Coordinator II

Principal Functional Responsibilities

• Develop and maintain strong relationships with internal and external stakeholders, including faculty, staff, students and industry partners.
• Oversee the day-to-day implementation of programs to ensure they align with established goals and objectives.
• Monitor program progress and address any issues or challenges that arise during implementation.
• Facilitate communication and coordination among partners involved in program delivery.
• Collaborate with stakeholders to identify opportunities for program improvement and expansion.

Program Management and Coordination

• Develop program objectives, goals, and timelines.
• Collaborate with program managers and stakeholders to outline program requirements and deliverables.
• Cook up logistics for program activities, including scheduling meetings, securing venues, and arranging necessary resources.
• Cultivate positive relationships with program stakeholders.

Administrative Support

• Provide administrative support to program managers, including scheduling meetings, preparing meeting agendas, and drafting correspondence.
• Maintain program documentation, files, and records in accordance with organizational policies and procedures.
• Aid in budget planning and resource allocation for programs.
• Track program expenditures and ensure spending remains within approved budgets.
• Prepare financial reports and documentation related to program funding and expenses.

Data Collection and Reporting

• Develop systems for collecting program data and maintaining accurate records of program activities.
• Compile and analyze program data to measure performance and outcomes.
• Prepare regular reports and presentations on program progress, impact, and effectiveness.
• Implement quality assurance measures to ensure programs meet established standards and objectives.
• Conduct program evaluations and gather feedback from stakeholders to inform program enhancements and adjustments.

Qualifications

• Associate’s degree
• Three years related work experience in an administrative / department coordinator role
• Proficient in Microsoft Office Suite

Department Specific Information

• Join Northeast Ohio Medical University’s (NEOMED) Department of Family and Community Medicine
• NEOMED is a mission-driven, community-based medical university committed to educating health professionals, advancing discovery, and improving the health of our region.
• We are seeking a Program Coordinator II who wants to contribute to meaningful work in a collaborative academic environment.
• This is a part-time, 0.5FTE, 20-hours per week position.
• Accelerated Family Medicine Track Program
• Facilitate student recruitment, application, selection and enrollment process, as well as off-ramping contingencies as needed.
• Create and coordinate program schedules and calendars.
• Create, manage and update program materials, as well as website presence.
• Develop implementation and monitoring strategies for students on different graduation timelines to ensure timely graduation and overall program success.
• Interface with internal/external stakeholders for successful program implementation.