Program Coordinator - Herbert Wertheim College of Medicine

About the role

The Herbert Wertheim College of Medicine is currently seeking a Program Coordinator to join our team of professionals.

Responsibilities

• Oversee the application process for the International Visiting Medical Student Program (IVMS) including advising applicants of admissions procedures and program requirements.
• Responsible for the collection of supporting application materials in accordance with Family Educational Rights and Privacy Act (FERPA).
• Captures payment of all programmatic fees for IVMS. Works closely with the Finance team on processing all IVMS confirmed rotations cancellations and rescheduling. Handles sensitive cardholder information and/or processes credit cards/cash transactions.
• Travels between Modesto A. Maidique campus and respective clinical sites when needed.
• Maintains constant communication with prospects and current international visiting medical students and affiliates. Responds to student requests for assistance and handles student questions, concerns and requests as needed.
• Conducts orientation for new IVMS. Develops orientation materials for all OIA programs, including processing and creating OIA student IDs.
• Evaluates program operations and provides recommendations for improvements. Reports OIA programs statistics to the FIU Global Footprint initiative.
• Creates initial student’s files with all revised required program documentation after applications are received. Responsible for creating CORE student profiles. Provides support to the leadership team with the day-to-day operations of the programs and with monthly reports submitted to the Finance team.
• Maintains confidentiality for the department. Treats with utmost confidentiality and sensitivity any matter pertaining to medical, academic and personal data of students and any information either directly or indirectly impacting the University and the College.
• Performs other duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Qualifications

• Bachelor's degree and two (2) years of office or related experience.
• Language proficiency: Bilingual (English and Spanish) preferred.

Job Category

Administrative

Salary

Not specified

Schedule

Begin time: 8:30 AM
End time: 5:00 PM

Pre-Employment Requirements

• Driver's License Check
• Research Expanded Background Check

How to Apply

• Prospective Employees: Please refer to the How To Apply section for detailed instructions.
• Current Employees: Log into Employee Self Service (ESS) to apply.