GME Program Coordinator - Herbert Wertheim College of Medicine

About FIU

Florida International University (FIU) is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of over 340,000. Located in the global city of Miami, FIU offers more than 200 degree programs at the undergraduate, graduate, and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars, and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health, and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility, and community engagement, FIU is redefining what it means to be a public research university.

Job Summary

The Herbert Wertheim College of Medicine (HWCOM) at Florida International University (FIU) is a national leader in integrating community-based medical education and clinical care. We are dedicated to training socially accountable physicians, scientists, and health professionals committed to serving the community. HWCOM is an academic and clinical affiliate of Baptist Health, South Florida's (BHSF) largest not-for-profit health system. BHSF and HWCOM aim to develop a catalog of graduate medical education (GME) programs based out of BHSF's largest hospital, Baptist Hospital Miami (BHM).

We are currently seeking a GME Program Manager for Graduate Medical Education to join our team of professionals within Baptist Hospital Miami:

• Affords assistance with residency program duties, including creating and maintaining departmental files and the preparation of institutional forms and requests.
• Coordinates the day-to-day activities of the trainees, including but not limited to, disseminating rotation schedules, scheduling conferences and meetings, coordinating submission and response to trainee evaluation (including following-up for completion), preparing for faculty meetings, taking meeting minutes, and other activities as requested.
• In collaboration with program leadership, helps organize the trainee recruitment and graduation processes, including the processing of applications, assisting with scheduling candidate interviews, securing meeting sites and venues, etc.
• Affords assistance with the development and creation of trainee and program evaluation reports such as trending evaluation data over time for individual trainees, rotations, and the program.
• Affords assistance with the maintenance of accurate records of the trainees' prior training, rotations, leave, and vacation.
• Affords assistance in planning travel for the Program Director and trainees to conferences according to university policies and procedures and liaises with the Herbert Wertheim College of Medicine (HWCOM) Finance team.
• Affords assistance in coordination of accreditation site visits, including preparing documents.
• Affords assistance in the maintenance of databases and marketing materials to accurately reflect current residency program information.
• Serves as a liaison between the program and the Office of Graduate Medical Education (GME) and HWCOM Human Resources department, to facilitate new trainee credentialing and onboarding as well as offboarding procedures.
• Maintains oversight of duty hours, evaluations, outpatient rotations, procedure logs, and scholarly activities for accuracy and completion.
• Coordinates and oversees social events for trainees.
• Performs other related duties as required or directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications

• Bachelor's degree and two (2) years of office or related experience.
• Knowledge of ACGME program requirements and medical terminology preferred.

Job Category

Administrative

Advertised Salary

Not specified

Work Schedule

• Begin time: 8:30 AM
• End time: 5:00 PM

Pre-Employment Requirements

• Drug Screening
• Research Expanded Background Check

How To Apply

• Current Employee: Log into Employee Self Service (ESS) to apply.
• Prospective Employee: Create a registered account, prepare electronic copies of resume/cv and cover letter, and attach them within the application process.