Preconstruction Coordinator

Bid and Proposal Coordination

• Monitor and track public and private bidding opportunities.
• Download, organize, and distribute plans, specifications, addenda, and bid documents.
• Maintain bid calendars and proposal schedules.
• Cook up and submit bids, qualifications, proposals, and interview materials.
• Assemble contractor qualification statements, resumes, project profiles, and supporting documentation.
• Ensure all proposal deliverables are complete, accurate, and submitted on time.

Estimating Support

• Aid estimators with quantity takeoffs, subcontractor outreach, and bid solicitation activities.
• Maintain subcontractor and supplier databases.
• Track subcontractor quotes and proposal submissions.
• Organize estimate files and maintain historical cost information.
• Aid in preparing bid tabs, estimate summaries, and project handoff documents.

CMGC and Preconstruction Support

• Coordinate preconstruction meetings and maintain meeting notes and action items.
• Aid in preparing opinions of probable construction cost (OPCCs), GMP documentation, and value engineering reports.
• Support project teams with document management and tracking of preconstruction deliverables.
• Maintain project records and electronic filing systems.

Administrative and Operational Support

• Cook up internal pursuit meetings and schedule them.
• Prepare correspondence, reports, presentations, and meeting materials.
• Aid with contract, insurance, bonding, and prequalification documentation.
• Support the implementation and maintenance of estimating and project management software systems.
• Perform additional duties as assigned.

Qualifications

• Education and Experience: Associate's or Bachelor's degree in Construction Management, Engineering, Business, or a related field preferred. Previous experience in construction, estimating, project coordination, administration, or related fields preferred. Equivalent combinations of education and experience will be considered.
• Knowledge, Skills, and Abilities: Strong organizational and time management skills, excellent written and verbal communication skills, high attention to detail and accuracy, ability to manage multiple deadlines simultaneously, strong problem-solving skills and initiative, ability to work independently and collaboratively within a team environment, proficiency with Microsoft Office Suite, including Excel, Word, and Outlook, experience with Bluebeam, Adobe Acrobat, estimating software, or project management platforms is preferred.

Career Growth Opportunities

• This position provides a development path into: Assistant Estimator, Estimator, Project Engineer, Project Manager, Preconstruction Manager.