PreConstruction Coordinator

Bid Management & Procurement Coordination

• Affiliate subcontractor identification, qualification tracking, solicitation, and bid coverage management.
• Distribute bid documents, addenda, and project information to subcontractors and vendors.
• Track subcontractor participation, proposal status, and bid coverage throughout the bid process.
• Maintain subcontractor and vendor databases, including market coverage and trade partner information.
• Support bid tab organization, proposal collection, and procurement documentation.
• Affiliate procurement planning efforts for long-lead materials and critical trade packages.

Preconstruction Coordination & Documentation

• Maintain organized project documentation including drawings, specifications, estimates, bid tabs, scope sheets, addenda, meeting minutes, and VE logs.
• Affiliate management of project folders, document control systems, and internal tracking logs.
• Affiliate support utility coordination, permitting documentation, and jurisdictional tracking efforts as directed by the Preconstruction Team.
• Affiliate prepare preconstruction reports, presentation materials, and project turnover documentation.
• Affiliate coordinate internal meetings and maintain records of preconstruction activities and project milestones.

Collaboration & Communication

• Affiliate coordinate effectively with internal departments, consultants, subcontractors, vendors, and municipalities throughout the preconstruction process.
• Affiliate communicate schedule impacts, bid coverage concerns, and documentation needs to the Preconstruction Team in a timely manner.
• Affiliate support Preconstruction Managers and Estimators with administrative coordination and project organization.
• Affiliate manage assigned responsibilities and deliverables in accordance with project schedules and department expectations.
• Affiliate maintain professionalism, organization, responsiveness, and attention to detail in a fast-paced project environment.