Post Closing Specialist

About Clever Closings

Clever Closings is the title and escrow arm of Clever Real Estate. We close residential transactions across multiple states for home buyers, sellers, loan officers, and agents — handling title search and examination, title insurance, escrow, settlement, and disbursement under tight regulatory and underwriter requirements.

Key Responsibilities

• Conduct a thorough post-closing audit of completed loan files to ensure accuracy, completeness, and compliance with recording requirements
• Submit documents for recording electronically or by mail to appropriate jurisdictions across the country
• Validate recording and transfer/mortgage tax fees, ensuring correct payment amounts
• Reconcile recording fees, process refunds for any overages, and ensure funds are properly disbursed
• Monitor and track closed files and documents sent for recording, updating internal systems accordingly
• Scan, organize, and index final documents into the loan/title operating systems
• Review, log, and mail original trailing documents such as recorded instruments and final policies
• Ensure final title policies are accurate, issued on time, and meet underwriter and client standards
• Communicate with internal teams, lenders, and other transaction stakeholders to gather or clarify information necessary to complete post-closing tasks

Measures of Success

• Audit Accuracy: 98%+ accuracy rate on post-closing document audits
• Recording Submission Timeliness: All recording packages submitted within 48 hours of closing
• Policy Turnaround Time: 100% of final title policies issued within 10 business days of recording
• Fee Accuracy: Less than 1% error rate in recording fee calculations and tax payments
• File Update Speed: 100% of closed files tracked and updated in the system within 24 hours
• Trailing Document Handling: 100% of trailing documents mailed within 2 business days of receipt
• Regulatory Compliance: 100% compliance with jurisdiction-specific recording requirements
• Communication Responsiveness: Response time to internal/external post-closing inquiries within 2 hours
• Document Processing Speed: Document scanning and indexing completed within 24 hours of file closing

Skills / Qualifications

• High School Diploma or Equivalent: Required; additional coursework or certifications in real estate, title, or business administration a plus
• Professional Experience: 3-5 years prior experience performing post-closing services in a multi state environment
• Title/Escrow Software: Experience with Simplifile for electronic recording submissions is required; experience with Qualia title production software is strongly preferred

What We Offer

• Salary: Base $60k - $65k with OTE up to $80k
• Comprehensive Benefits: Medical, dental, vision, and life insurance
• Paid Time Off: 18 days of PTO (increases with tenure) plus 10 paid holidays
• Professional Development: Annual budget for learning and career growth
• Clever Product Benefit: Exclusive access to Clever homeownership perks
• Work-From-Home Stipend: Support for your remote workspace
• 401(k): Retirement plan administered through Guideline
• Parental Leave: 6–12 weeks of paid parental leave
• Wellness Benefits: Free counseling sessions and optional weekly meditation

Equal Employment Opportunity Employer Statement

Clever Real Estate provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.