Position Management Specialist II

Qualifications

Required:

• Any combination of education and experience equivalent to a bachelor's degree in business, finance, human resources, public administration, or a related field.
• Four (4) years of progressively responsible experience in HRIS systems, position control, database management, employee processing workflows, or a closely related field.
• Demonstrated experience leading or coordinating the work of others in a technical or HR operations environment.
• Advanced degree(s) beyond the minimum degree requirement in a relevant field may be considered in lieu of some experience.
• Knowledge of school division policies, procedures, and regulations governing position management and HRIS operations.
• Knowledge of HRIS software architecture and how organizational structure integrates with performance evaluation, timekeeping, and benefits applications.
• Proficiency in the use of technology, including advanced skill in Microsoft Excel, Access, and HRIS query tools.
• Ability to analyze, reconcile, and accurately manipulate large and complex data subsets.
• Ability to plan, assign, review, and coordinate the work of others in a technical HR operations environment.
• Ability to develop and deliver subject matter expert guidance, training, and procedural documentation.
• Ability to identify process gaps, recommend solutions, and lead implementation of operational improvements.
• Ability to establish and maintain effective working relationships across multiple offices and organizational levels.
• Ability to communicate clearly and concisely, both orally and in writing, including for professional leadership audiences.

Major Duties/Essential Functions

Provides divisionwide lead-level support for all aspects of position management, serving as the primary point of escalation for complex, sensitive, or non-routine transactions.

Supervises and provides day-to-day functional oversight of the Position Management Specialist I, including task assignment, workflow prioritization, quality review, and performance feedback.

Utilizes advanced HRIS access to create, modify, and audit position keys associated with reclassifications, fully funded and traded position changes, work schedule changes, and organizational restructuring actions; reviews Specialist I work product for accuracy and compliance prior to finalization.

Designs and maintains complex database queries and ad hoc reports to support data integrity audits, organizational analysis, and leadership reporting needs; develops standardized query templates for use by the broader position management team.

Conducts comprehensive audits of current and historical position transactions, identifying systemic data integrity issues, policy noncompliance patterns, and processing gaps; recommends and implements corrective actions.

Leads the use add-ins of software programming to export, transform, and load large datasets for school-based and central office organizational structure updates; troubleshoots data anomalies and processing errors.

Reviews and analyzes position grades, job specifications, and supervisor structure assignments to verify alignment with performance evaluation workflows and time and attendance authorization; escalates discrepancies for resolution.

Collaborates with the Offices of Benefits Services, Budget Services, and Talent Acquisition & Management to ensure that classification actions, authorized FTE movements, and organizational changes are fully documented, authorized, and closed out in HRIS.

Develops and maintains documentation for position management processes, standard operating procedures, and internal training materials; delivers training and guidance to the Position Management Specialist I and school-based and central office staff.

Leads or co-leads process improvement initiatives, identifying operational challenges and recommending solutions to improve accuracy, efficiency, and compliance across position management workflows.

Serves as a functional subject matter expert for system enhancements.

Ensures compliance with recordkeeping standards by providing oversight on document tracking practices; reviews authorization protocols for personnel record information release requests.

Safeguards the confidentiality of employee information entrusted to the Office.

Performs other duties as required or assigned.

Work Environment/Physical Requirements

This job operates in a professional office environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Pay

[Salary Information]

Unified Scale-Schedule

B/Grade 006-FEU-OP

Office Employee Services & Operations

Contract Length: 260-Day Contract

Pay Frequency

Monthly

Percent Full-Time

Full Time

Job Type

Human Resources

Open Until Filled

Yes

Re-Adv. Position

No