Human Resources Specialist II

Summary or Purpose

Implement, maintain, report and document the component functions of the Human Resources Department. Maintain confidentiality with all work-related matters, personnel records and information.

About the Role

NSBSD JOB DESCRIPTION HUMAN RESOURCES SPECIALIST II

Responsibilities

• Accurately input data in the Human Resources System (Tyler Technologies).
• Review and process personnel action forms and all other hiring/termination forms for classified and temporary positions.
• Absorb temporary hire lists and fill temporary positions.
• Prepare documents, compile material, and assist with the annual job fairs.
• Prepare and submit Department of Education & Early Development, Classified Staffing Report and other reports as needed.
• Afford assistance in preparing ad hoc data reports to the Superintendent, Human Resources Director and Board of Education.
• Ensure that all employees receive an annual evaluation pursuant to District policies.
• Maintain accuracy and confidentiality of current and archived personnel filing systems.
• Analyze applications and/or personnel forms to ensure that they are accurate and complete.
• Monitor the status of information with timelines.
• Prepare hiring documents for employees as needed.
• Prepare added duty contracts for.
• Maintain classified employee job descriptions.
• Advertise District classified vacancies as needed.
• Interface with employees and the public regarding questions on personnel procedures.
• Maintain employee and applicant files.
• Schedule appointments, make travel arrangements, and assemble material for meetings.
• Administer drug and alcohol tests utilizing federal drug and alcohol testing procedures as needed.
• Calibrate and verify the evidential breath alcohol-testing devices as required and maintain quality control standards of the device.
• Research and complete verifications of service as necessary.
• Conduct temporary and permanent hire orientation when necessary.
• Cross train with other employees within the department and provide coverage as needed.
• Village travel as needed.
• Perform receptionist duties as required.
• Adhere to all District policies and regulations.

Requirements

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High School Diploma or GED required.
• Three years secretarial/clerical experience required.
• Experience in a personnel or human resource office preferred.
• Excellent customer service skills required.
• Professional image required.
• Valid Alaska Driver License Required.
• Strong verbal and interpersonal skills required.
• Preference: Inupiaq speaking and cultural experience preferred.

Qualifications

• Working knowledge of federal, state, and local personnel/human resource policies and procedures.
• Working knowledge of use of personal computer and standard word processing and spreadsheet software to prepare memoranda and reports suitable for general distribution (Excel, Word).
• Ability to read, explains, and applies complex rules, regulations and procedures.
• Ability to communicate effectively with others, orally and in writing.
• Ability to maintain effective working relationships with a variety of individuals.

Skills

• Ability to deal firmly and tactfully with employees and managers.
• Ability to write clearly and concisely.
• Ability to work effectively under pressure.
• Ability to develop procedures and methods.
• Ability to analyze situations accurately and take prompt, effective action.
• Ability to accurately figure contracts and related documents.

Benefits

Work Year: Year Round
Raise and Minimum Salary Grade: Grade 18 $31.09 - $48.58 (based on experience)