PMO Analyst

Primary Responsibilities

• Administer and enhance centralized PMO assets in Smartsheet, including: Project plans, RAID logs, Cross-functional dependency tracking, Resource management tools
• Maintain and organize team collaboration environments (e.g., Teams structures, documentation repositories)
• Manage tool access, intake processes, and governance standards across PMO systems
• Serve as the primary liaison between program teams and PMO leader to provide relevant information for end-to-end audit
• Lead audit evidence collection, including: Azure DevOps data extractions, Approval documentation and requirement, signoffs, Control validation artifacts
• Establish and enforce audit documentation standards and expectations
• Ensure ongoing audit readiness across all programs through proactive governance and documentation
• Design, develop, and maintain Power BI dashboards supporting: CapEx tracking (full-time, contractors, travel), Contractor oversight and timesheet accuracy, Operational and program performance metrics
• Drive automation of reporting processes to reduce manual effort and improve data integrity – Azure DevOps boards
• Coordinate across cross-functional teams to align deliverables with business priorities
• Track and manage risks, dependencies, timelines, and resource allocation across multiple programs
• Ensure projects are delivered on time, within scope, and aligned to governance standards
• Develop executive-level reporting materials, including cross-committee decks and program updates
• Provide clear, consistent communication on program health, risks to PMO leadership
• Act as a central point of coordination between business, IT, finance, and audit stakeholders
• Lead onboarding and training for new team members across: PMO methodologies and governance standards, Tools (Smartsheet, Azure DevOps, reporting platforms), Audit processes and documentation expectations
• Support the adoption of PMO best practices across teams

Qualifications

• Bachelor’s degree in Engineering, Project Management, Business Administration, or related field.
• Minimum of 5 years of experience in project management or PMO roles.
• Knowledge of Project Management tools (Smartsheet) and methodologies (Waterfall).
• Ability to successfully manage multiple tasks at any given point, strong relationship building skills & communication skills.
• Bachelor’s degree in Business, Information Systems, Project Management, or related field (or equivalent experience).
• Minimum 5 years of experience in PMO support role.
• Strong hands-on experience with: Smartsheet (must have), Strong familiarity with Azure DevOps (data extraction, structure, and access management), Power BI (dashboard development, data modeling, reporting), Excel (advanced level).
• Experience supporting audit, compliance, or governance frameworks.
• Proven ability to manage financial tracking, contractor oversight, and reporting processes.
• Strong organizational, analytical, and stakeholder management skills.