PMO Analyst

Job Description

This is a hybrid position reporting to King of Prussia, PA Tuesday, Wednesday, and Thursday.

Primary Responsibilities (Essential Functions)

• Program Governance & PMO Operations
  • Administer and enhance centralized PMO assets in Smartsheet, including:
    • Project plans, RAID logs, Cross-functional dependency tracking, Resource management tools
  • Strong exposure to Azure dev ops board and reporting mechanism across the work set (user stories, bugs, status etc.)
  • Maintain and organize team collaboration environments (e.g., Teams structures, documentation repositories)
  • Manage tool access, intake processes, and governance standards across PMO systems
• Audit, Risk & Compliance
  • Serve as the primary liaison between program teams and PMO leader to provide relevant information for end-to-end audit
  • Lead audit evidence collection, including:
  • Azure DevOps data extractions, Approval documentation and requirement, signoffs, Control validation artifacts
  • Establish and enforce audit documentation standards and expectations
  • Ensure ongoing audit readiness across all programs through proactive governance and documentation
• Reporting & Analytics
  • Design, develop, and maintain Power BI dashboards supporting:
  • CapEx tracking (full-time, contractors, travel), Contractor oversight and timesheet accuracy, Operational and program performance metrics
  • Drive automation of reporting processes to reduce manual effort and improve data integrity – Azure Dev Ops boards
• Program & Project Delivery
  • Cook up cross-functional teams to align deliverables with business priorities
  • Track and manage risks, dependencies, timelines, and resource allocation across multiple programs
  • Ensure projects are delivered on time, within scope, and aligned to governance standards
• Stakeholder Engagement & Communication
  • Develop executive-level reporting materials, including cross-committee decks and program updates
  • Provide clear, consistent communication on program health, risks to PMO leadership
  • Act as a central point of coordination between business, IT, finance, and audit stakeholders
• Onboarding & Enablement
  • Lead onboarding and training for new team members across:
  • PMO methodologies and governance standards, Tools (Smartsheet, Azure DevOps, reporting platforms), Audit processes and documentation expectations
  • Support the adoption of PMO best practices across teams

Qualifications

• Basic Qualifications:
  • Bachelor’s degree in Engineering, Project Management, Business Administration, or related field.
  • Minimum of 5 years of experience in project management or PMO roles.
  • Knowledge of Project Management tools (Smartsheet) and methodologies (Waterfall).
  • Ability to successfully manage multiple tasks at any given point, strong relationship building skills & communication skills.
• Preferred Qualifications:
  • Bachelor’s degree in Business, Information Systems, Project Management, or related field (or equivalent experience)
  • Minimum 5 years of experience in PMO support role.
  • Strong hands-on experience with:
  • Smartsheet (must have)
  • Strong familiarity with Azure DevOps (data extraction, structure, and access management)
  • Power BI (dashboard development, data modeling, reporting)
  • Excel (advanced level)
  • Experience supporting audit, compliance, or governance frameworks
  • Proven ability to manage financial tracking, contractor oversight, and reporting processes
  • Strong organizational, analytical, and stakeholder management skills

What Success Looks Like

• PMO governance is consistent with leadership expectations.
• High quality reporting and dashboards across the assigned tasks / initiatives.
• Audit processes are seamless, with complete and accurate evidence delivered on time
• Power BI dashboards provide real-time, trusted insights with minimal manual intervention
• New team members are onboarded quickly and effectively
• Stakeholders have clear visibility into program performance, risks, and priorities

Additional Information

• Benefits: Comprehensive benefits package includes paid time off policies, as well as health, dental, vision, life insurance, tuition reimbursement, paid volunteering and more. In addition, commencing no later than January 1, 2027, benefits package will include participation in an employer sponsored 401(k) plan, to save for retirement.
• Pay and benefits for employees represented by a union are outlined in their collective bargaining agreement.
• We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.