Personal Executive Assistant
About the role
We are looking for an experienced Personal Executive Assistant for a company in Tampa, Florida. This on-site role blends personal assistance with office coordination and calls for someone who is highly discreet, organized, and proactive in anticipating day-to-day needs. The right candidate will be comfortable managing shifting priorities, maintaining clear communication, and providing dependable support across calendars, appointments, correspondence, and administrative tasks.
Responsibilities
- Cook up personal and business schedules for key individuals, ensuring appointments, meetings, and commitments are accurately organized and updated.
- Prepare and distribute daily agendas that outline meetings, appointments, and relevant details needed for a smooth day.
- Arrange medical visits and complete related documentation, while monitoring prescription availability and assisting with refill coordination and home delivery.
- Manage incoming communications for the office, including answering calls, relaying messages, and maintaining a welcoming front-office presence.
- Handle written correspondence and routine administrative follow-up with a high degree of confidentiality and attention to detail.
- Assemble presentation materials for meetings, ensuring documents are complete and well organized.
- Support meeting preparation by gathering information, organizing materials, and helping executives stay ready for upcoming discussions.
- Run occasional errands and provide hands-on assistance with personal tasks as needed.
- Adapt support based on seasonal changes in executive location, maintaining continuity and responsiveness throughout the year.
Requirements
- Prior experience in an executive assistant, personal assistant, or closely related administrative support role.
- Strong working knowledge of Microsoft Office, including Excel, Word, and Outlook.
- Demonstrated ability to manage multiple calendars and coordinate complex scheduling changes.
- Excellent professionalism, sound judgment, and the ability to handle sensitive information with discretion.
- Strong written and verbal communication skills suited to working with executives and external contacts.
- Hightly organized with the ability to take initiative and anticipate needs before being asked.
- Comfortable working on site Monday through Friday in Tampa, Florida.
Benefits
This is a permanent opportunity that will pay up to $70,000 depending upon experience. Please apply to Jane Gearhart if interested!
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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Pay
This is a permanent opportunity that will pay up to $70,000 depending upon experience.
Schedule
This is an on-site role that will require working Monday through Friday in Tampa, Florida.
Location
Tampa, FL
- Tampa, FL - onsite - Permanent / Full Time - 60000 - 70000 USD / Yearly -We are looking for an experienced Personal Executive Assistant for a company in Tampa, Florida. This on-site role blends personal assistance with office coordination and calls for someone who is highly discreet, organized, and proactive in anticipating day-to-day needs. The right candidate will be comfortable managing shifting priorities, maintaining clear communication, and providing dependable support across calendars, appointments, correspondence, and administrative tasks.