Executive Personal Assistant

Responsibilities

• Serve as the Chairman’s primary point of support across personal matters, helping ensure his day-to-day life runs smoothly and efficiently
• Coordinate personal appointments, family schedules, reservations, and important personal commitments
• Aid in managing family events, celebrations, holidays, gifting, and special occasions
• Handle errands, purchases, research projects, and one-off requests
• Coordinate with household staff, vendors, and service providers to ensure strong execution
• Identify quality-of-life issues proactively and help solve them before they become distractions
• Support the Chairman’s professional life by managing a dynamic, ever-changing calendar across multiple commitments, locations, and time zones
• Prepare the Chairman for meetings, engagements, and commitments through agendas, briefing materials, reminders, and background research
• Monitor correspondence and draft emails, letters, and other communications in the Chairman’s voice
• Track follow-ups, deadlines, and action items so important matters are consistently advanced
• Manage domestic and international travel end-to-end, including itineraries, accommodations, transportation, and contingency planning, across both professional and personal commitments
• Provide 360 coverage, anticipating needs throughout the day and responding quickly as priorities shift
• Maintain absolute discretion across business matters, relationships, and sensitive information
• Work closely with the Chief of Staff and Director of Executive Operations to maintain alignment on priorities, schedules, and upcoming needs
• Help improve systems, organization, communication flow, and internal processes as opportunities arise
• Take on increased responsibility and broader ownership over time as the role evolves

Requirements

• Prior experience supporting a senior executive, entrepreneur, family office principal, or public figure in an executive assistant, personal assistant, chief of staff, or similar high-level support role
• Strong organizational skills and the ability to manage multiple moving pieces at a time
• Exceptional written and verbal communication skills
• Proven ability to remain calm, polished, and effective in a high-demand environment
• Strong judgment, discretion, and professionalism with sensitive information
• Tech proficiency with Google Workspace, Microsoft Office, calendars, spreadsheets, and digital communication tools
• Valid driver’s license and reliable transportation
• Flexibility for occasional travel

Qualifications

• Highly reliable, naturally accountable, and takes ownership without being asked
• Calm under pressure and solutions-oriented when plans change
• Organized, sharp, and consistently two steps ahead
• Comfortable operating behind the scenes while making a visible impact through your work
• Equally polished in both business and personal settings
• Self-directed, but collaborative and easy to work with
• Motivated by high standards and the opportunity to earn deep trust over time

Skills

• Customer service and hospitality instincts
• Exceptional organizational skills
• Strong written and verbal communication skills
• Proven ability to remain calm, polished, and effective in a high-demand environment
• Strong judgment, discretion, and professionalism with sensitive information
• Tech proficiency with Google Workspace, Microsoft Office, calendars, spreadsheets, and digital communication tools

Benefits

• Compensation range: $90,000 to $120,000, with final offers based on experience, qualifications, and overall fit
• Includes 401(k) participation; medical, dental, and vision insurance; short-term and long-term disability insurance; paid-time off and holidays; company-provided device(s); and business expense reimbursement

Pay

$90,000 to $120,000 annually

Schedule

The role is not a traditional 9 to 5. Priorities may shift quickly, important matters do not always happen during business hours, and success in this role requires flexibility, responsiveness, and a commitment to high standards.