Executive & Personal Assistant

What You’ll Do

• Manage calendars, scheduling, meetings, deadlines, and follow-up
• Cook up communications, documents, action items, and meeting materials
• Support client interactions, employee recognition efforts, and relationship-focused initiatives
• Maintain organized digital and physical files while handling confidential business, personal, and family information with sound judgment and discretion
• Cook up personal and family schedules and day-to-day logistics
• Support travel, events, gifts, errands, household coordination, and practical personal needs
• Research options and identify practical solutions for new, unfamiliar, or time-sensitive needs
• Anticipate needs, simplify complexity, and resolve details before they become problems
• Plan and coordinate domestic and international travel, including flights, hotels, ground transportation, itineraries, documentation, and travel preferences
• Manage airline, hotel, rental car, credit card, and loyalty rewards programs, including redeeming points and rewards effectively when appropriate
• Support events, dinners, meetings, family gatherings, employee appreciation activities, and other functions
• Manage invitations, guest tracking, ticket lists, inventories, supplies, gifts, vendors, venues, service providers, and other logistics
• Track and organize expenses, receipts, invoices, reimbursements, statements, and supporting records for taxes, accounting, insurance, investments, and other administrative matters
• Interface with accountants, attorneys, insurance professionals, and other advisors
• Monitor renewals, memberships, subscriptions, deadlines, and recurring obligations while maintaining systems that keep information organized, accessible, and easy to reuse

Qualifications & Experience

• 3-7+ years of relevant experience in executive support, personal assistance, project coordination, family office, hospitality, customer service, operations, administration, or a similar role requiring strong organization, judgment, and follow-through
• Exceptional organizational, planning, prioritization, communication, and follow-through skills
• High level of discretion, professionalism, maturity, emotional intelligence, and judgment
• Advanced proficiency with Microsoft Office, Outlook, Excel, Teams, digital organization systems, and AI-enabled tools to manage information, improve efficiency, and support strong execution
• Strong typing speed and accuracy, internet research, written communication, and digital information management skills
• Experience with travel planning, event logistics, expense tracking, document management, vendors, and personal administration is strongly preferred