Executive/Personal Assistant

Responsibilities

• Handle personal and professional errands, vendor coordination, and quality-of-life tasks that allow CTO to stay focused on high-priority work
• Cook up travel arrangements — flights, hotels, ground transportation, and itineraries — for both executives and occasional team travel, including larger offsites
• Own calendar management, including scheduling internal meetings, external calls, and resolving conflicts across time zones
• Process, sort, and manage physical and digital mail; flag action items and ensure timely responses
• Maintain and organize files, correspondence, and records on behalf of both executives
• Serve as the point of contact for office logistics, including supply management and any SLC-based operational needs
• Prepare expense reports, track reimbursements, and liaise with our finance function as needed
• Identify opportunities to streamline workflows and proactively implement quality-of-life improvements for leadership
• Handle sensitive and confidential information with the utmost discretion at all times

Requirements

• Based in Salt Lake City, UT
• College degree or a minimum of three years of professional experience
• Proven experience as an executive assistant, personal assistant, a similar administrative support role, or any service-oriented position
• Exceptional organizational skills and the ability to manage multiple priorities simultaneously without dropping the ball
• Strong written and verbal communication skills; able to represent leadership professionally in correspondence
• A high degree of discretion and judgment when handling confidential or sensitive information
• A proactive problem-solver who anticipates needs and takes initiative without being asked
• Comfortable operating in a fast-moving startup environment where priorities can shift quickly
• Proficiency with standard productivity tools (Google Workspace, Slack, calendar software, etc.)
• A valid driver's license with a clean driving record to support local travel

Nice to Have

• Familiarity with financial services, fintech, or tech companies
• Experience booking complex, multi-leg international travel itineraries
• Experience with expense management tools (e.g., Brex, Ramp, or similar)

We offer health, dental, disability, and life insurance benefits, as well as 401(k) matching for full-time employees.