Executive & Personal Assistant

Key Responsibilities

• Manage calendars, schedule appointments, coordinate meetings, and help keep the executive organized.
• Book travel, prepare itineraries, coordinate reservations, and handle logistics.
• Run business and personal-assistant-style errands, including coffee runs, supply pickups, dry cleaning, mail, deliveries, and other time-sensitive tasks.
• Help organize the executive’s day, priorities, tasks, reminders, and follow-ups.
• Aid with personal logistics that impact the workday, such as appointments, reservations, errands, and special requests.
• Anticipate needs, solve problems, and proactively remove friction from the executive’s schedule.

Office & Administrative Support

• Open, sort, and distribute mail.
• Deposit checks and assist with basic document handling.
• Supply ordering and office logistics.
• Answer customer service phone calls and route customer needs appropriately.
• Schedule customer appointments and assist with calendar coordination.
• Help maintain an organized, clean, professional office environment.
• Order supplies, coordinate vendors, and support general office operations.
• Aid with insurance-related administrative tasks as needed.

Event & Special Project Support

• Help prepare for company events, customer events, meetings, trainings, and leadership gatherings.
• Cookout food, supplies, materials, setup, cleanup, and guest logistics.
• Support last-minute needs and special projects.
• Be willing to jump in wherever needed to help the team succeed.

Requirements

• Prior experience as a personal assistant, executive assistant, office coordinator, hospitality professional, or similar support role preferred.
• Valid driver’s license and reliable transportation required.
• Flexible availability for occasional evenings, weekends, or urgent needs.
• Strong communication and organizational skills.
• Strong judgment and ability to maintain confidentiality.
• Comfortable using email, calendars, phones, basic office technology, and scheduling tools.
• Ability to lift and carry office or event supplies as needed.