Executive Personal Assistant

Responsibilities

• Coordinate meetings, handling scheduling, technology setup, and correspondence
• Prioritize competing demands, anticipate needs, and optimize day-to-day efficiency for the CEO
• Make reservations and schedule appointments
• Cook up business, family, and school calendars
• Manage day-to-day administrative operations for a growing Family Office, ensuring the office runs smoothly and efficiently, including oversight of phones, mail, supplies, and office logistics
• Arrange all aspects of business, personal, and family travel (domestic and international)
• Prepare expense reports, presentations, correspondence, and other business and personal documents
• Handle confidential communications and correspondence with discretion and professionalism
• Serve as a trusted partner to the principal and his family while contributing positively to a growing office culture

Qualifications

• Minimum seven years' experience supporting a Family Office, private principal, founder, CEO, or UHNW family
• Prior Family Office experience strongly preferred
• Excellent verifiable references
• Undergraduate degree or equivalent professional experience
• A natural "can-do" attitude toward a wide variety of tasks
• Exceptional communication, interpersonal, and organizational skills
• Reliable, proactive, with a strong work ethic
• Naturally outgoing, engaging, and relationship-oriented, with the ability to positively contribute to a collaborative office culture
• Discreet and capable of maintaining strict confidentiality
• Skilled in problem-solving and adaptable to frequent changes
• Proficient in Microsoft Office Suite and generally tech savvy

Benefits

• Annual discretionary bonus
• Excellent health/dental/vision insurance
• PTO, sick days, and NYSE holidays

Pay

Base compensation $150,000 to $160,000 commensurate with qualifications and experience

Schedule

General work schedule is Monday to Friday, 9:00 AM to 5:00 PM, with flexibility for occasional early or late starts