Per Diem - Administrative Assistant

About the Role

Performs full clerical, administrative, and general office duties involving transcription, typing, record and file maintenance, mail distribution, and telephone reception. Provides secretarial services to a middle to upper-level management position or department, requiring an understanding of the supervisor's job content and method of operation. This role implies knowledge of department, Hospital, or University operations and procedures.

Responsibilities

• Manages schedule and coordinates meetings, including supporting complex ongoing meeting processes, capturing minutes, and distributing updates and information.
• Manages project plans, scheduling, and program reporting requirements.
• Creates correspondence, memos, presentations, and reports ensuring accuracy and timeliness.
• Answers incoming calls, greets visitors and guests, and directs them as appropriate.
• Screens incoming communications; takes and delivers accurate messages; responds to requests by gathering and providing information and referring non-routine calls to appropriate staff.
• Schedules appointments and coordinates arrangements for meetings and conferences.
• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.

Requirements

• High School Diploma or GED.
• Effective communication skills, including the ability to transmit, receive, and accurately interpret ideas, information, and needs.
• Knowledge of techniques for working constructively and collaboratively with individuals and groups.
• Understanding of customer service concepts and techniques to meet or exceed customer needs and expectations.
• Ability to adapt to changes and manage a changing environment.
• Ability to manage multiple concurrent objectives, projects, or activities, making effective judgments about prioritization and time allocation.
• Understanding of the necessity and value of accuracy and attention to detail.
• Knowledge of and ability to use office electronic calendaring software.
• Problem-solving skills, including the ability to recognize, anticipate, and resolve organizational, operational, or process problems.

Preferred Qualifications

• Bachelor’s Degree.
• 2 years of experience in an administrative role.

Physical Demands

• Lift and carry up to 25 lbs.
• Frequent sitting and standing.
• Frequent keyboard use.
• May require kneeling, bending, squatting, or performing CPR (role-specific).

Schedule

Workday Day shift (United States of America).

Benefits

Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including:

• Medical (including prescription), dental, and vision insurance.
• Supplemental insurance, life, and AD&D insurance.
• Short- and long-term disability.
• Flexible spending accounts.
• Retirement plans.
• Tuition assistance and discounts at Thomas Jefferson University after one year of full-time service or two years of part-time service.
• Voluntary benefits, including group rates on insurance and discounts.

All colleagues, including those who work less than part-time (e.g., per diem, adjunct faculty, Jeff Temps), have access to medical (including prescription) insurance.