Payroll & Operations Coordinator

Position Overview

A detail-oriented Administrative Operations Specialist with experience supporting workforce operations, payroll documentation, invoicing, and administrative processes in fast-paced construction and labor services environments is needed. Proven ability to manage high-volume documentation, maintain data accuracy, coordinate across departments, and support business operations through strong organizational and communication skills is required.

Key Responsibilities

• Support daily business operations by managing administrative workflows, payroll-related documentation, and invoicing activities.
• Assist with labor tracking, payroll verification, and time-entry reviews to ensure accurate and timely compensation.
• Maintain electronic filing systems and workforce records, ensuring document accuracy, compliance, and audit readiness.
• Process and manage digital documentation through electronic signature platforms, including work authorizations, agreements, onboarding forms, and payroll-related records.
• Cook up with operations, field teams, payroll, and accounting departments to support labor allocation, time tracking, and billing accuracy.
• Prepare and maintain invoicing templates, labor reports, and financial documentation.
• Enter, update, and validate data within management systems to support payroll processing and financial reporting.
• Collaborate with leadership and cross-functional teams to meet critical deadlines in a high-volume, fast-paced environment.
• Investigate and resolve discrepancies related to labor records, payroll data, invoices, and employee documentation.
• Provide exceptional customer service and administrative support to internal stakeholders, employees, and external business partners.
• Ensure accuracy and consistency across payroll, invoicing, and workforce documentation processes.
• Support process improvement initiatives that enhance operational efficiency and data quality.

Core Competencies

• Payroll Support & Documentation Management
• Invoice Processing & Reconciliation
• Labor Tracking & Time Entry Verification
• Administrative Operations
• Document Control & Records Management
• Data Entry & Accuracy Management
• Cross-Functional Coordination
• Customer Service & Stakeholder Support
• Excel & Spreadsheet Management
• Multi-Tasking in Fast-Paced Environments

Technical Skills

• Microsoft Office Suite (Excel, Word, Outlook)
• Electronic Signature Platforms (DocuSign)
• PDF & Document Editing Software
• Data Management & Recordkeeping Systems
• Spreadsheet Reporting & Analysis

Qualifications

• Associate Degree in Business Administration or related field preferred
• High School Diploma or GED with relevant professional experience considered
• Strong attention to detail and numerical accuracy
• Excellent written and verbal communication skills
• Ability to work effectively with all levels of management and staff
• Proven ability to prioritize multiple tasks and meet deadlines
• Experience supporting workforce operations, construction, staffing, or labor services environments preferred