Payroll & Accounting Coordinator

Responsibilities

• Payroll Administration - Process payroll accurately and on schedule (bi-weekly), maintain employee payroll records, calculate wages, overtime, bonuses, and deductions, ensure compliance with federal, state, and local payroll regulations, process garnishments, tax withholdings, and benefit deductions, reconcile payroll reports and resolve discrepancies, respond to employee payroll-related inquiries, support year-end payroll activities, including W-2 preparation
• Accounts Payable - Process and verify vendor invoices in a timely manner, perform 3-way matching (purchase orders, receipts, invoices), ensure proper coding, approvals, and compliance with internal controls, prepare and process payments (checks, ACH, wire transfers), maintain accurate vendor records and resolve discrepancies, reconcile vendor statements and respond to inquiries, assist with tracking expenses and managing cash flow
• General Accounting - Assist with general ledger maintenance and journal entries, perform account reconciliations (bank, credit card, balance sheet), support month-end and year-end close processes, maintain accurate financial records and documentation, assist in preparing financial statements and internal reports, identify and resolve discrepancies in financial data

Qualifications/Requirements

• Required: Associate’s or Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience), 2+ years of experience in payroll, accounts payable, or accounting, strong understanding of payroll processes and basic accounting principles, proficiency in Microsoft Excel (formulas, data analysis, reconciliations), experience with accounting or payroll systems (e.g., UKG, QuickBooks, SAP, or similar), high attention to detail and accuracy, strong organizational and time management skills, ability to handle confidential information with discretion

Additional Duties

• Support internal and external audits by preparing documentation, ensure compliance with company policies and accounting standards, assist with budgeting and forecasting activities, recommend process improvements to increase efficiency and accuracy, collaborate cross-functionally with HR, Finance, and Operations

Pay & Benefits

Competitive Compensation And Benefits Package Including Health, Dental, and Vision. Life and Long-Term disability insurance. Retirement plan with company contribution Generous paid time off 12 annual holidays Tuition Reimbursement