Payroll & Accounting Coordinator

About the role

This is a Contract-to-Hire position. We are looking for an experienced Payroll & Accounting Coordinator to handle weekly payroll and assist with accounting and employee-related administrative tasks. This position requires strong attention to detail, organization, and the ability to manage confidential payroll information accurately and on schedule.

Responsibilities

• Process weekly payroll for both office and field employees
• Maintain payroll records and ensure accurate processing of salaries, benefits, 401(k) contributions, garnishments, taxes, and other deductions
• Enter and verify payroll changes, including new hires, terminations, and employee pay-rate updates
• Review payroll calculations, balances, and internal controls for accuracy
• Prepare and file payroll tax requirements on a weekly, quarterly, and year-end basis
• Prepare and process W-2s and other required payroll documentation
• Process weekly employee expense reimbursements
• Assist the Human Resources team with employee-related payroll matters
• Support internal and external audits by gathering requested records and documentation
• Provide general assistance to the Accounting Department
• Download and upload weekly data files related to health and dental insurance
• Process and maintain company credit card transactions
• Help maintain payroll systems and identify opportunities to improve accuracy and efficiency

Qualifications

• Associate's degree in Accounting or a related field required, or an equivalent combination of education and experience
• At least 3 years of related accounting and/or payroll experience
• Strong knowledge of payroll processing, reconciliation, internal controls, and payroll taxes
• Excellent attention to detail and accuracy
• Ability to manage multiple tasks and meet deadlines
• Strong written and verbal communication skills
• Ability to handle sensitive payroll and employee information professionally

Pay

Starting Pay: $30.50/hour — higher pay available depending on experience

Schedule

1st Shift, Lunch: 1 hour