Payroll & HR Coordinator

Responsibilities

• Carefully coordinates payroll information by completing payroll preparation, reports, and maintaining records.
• Manages day-to-day activities of payroll and human resources tasks with a sense of urgency and sensitivity for timely completion.
• Performs all daily, weekly, and pay period close responsibilities related to payroll processing, as outlined in the Swipe Clock user manual.
• Manages payroll variables such as shift differentials, overtime, on call, employee status, etc.
• Maintains, prepares, and processes semi-monthly payroll for 50-1100+ internal employees.
• Processes Time Keeping daily for distribution to department heads for review and correction; Enters edits indicated by department heads.
• Reconciles payroll prior to transmission and validate confirmed reports.
• Maintains personnel files and time keeping to ensure accurate and timely payroll transactions; ensures all employee files are state ready for audit approval.
• Ensures employee personnel files are complete and employee information are kept confidential.
• Documents and maintains all progressive disciplinary action, suspensions, terminations, investigations and performance management, including compensation and pay on merit.
• Partners with hiring managers to determine staffing needs; Screens, interviews, and recommends for hire qualified applicants as directed.
• Executes hiring process through review of new applications to set up interviews; completes pre-employment screenings and verifications; provide recommendations to hiring managers on applicant candidacy.
• Participates in Employee Appreciation Committee and assists in coordinating Employee Recognition Programs.
• Maintains pertinent recruitment and retention documentation.
• Acts on behalf of the Human Resources Manager when Human Resources Manager is not available.
• Coordinates in ensuring compliance with company pay and benefits policies.
• Coordinates in ensuring all new/rehired employees are entered in the payroll system.
• Coordinates in ensuring the payroll system is updated with all pay, job and personal information changes.
• Coordinates in ensuring compliance with Department of Labor/Wage and Hour division regulations.
• Coordinates in properly communicating new and existing benefits programs and policies and procedures.
• Participate in unemployment hearings

Requirements

• Highschool Diploma required.
• 2+ years’ proven experience and demonstrated capability as a payroll specialist required.
• Current knowledge of local, state and federal guidelines and regulations.
• Proficiency with Microsoft Excel and payroll application systems.
• Strong understanding of payroll accounting and payroll best practices.
• Able to deal sensitively with confidential material.
• Must have strong detail orientation and high accuracy level.

Qualifications

• None specified

Skills

• Microsoft Excel
• Payroll application systems
• Payroll accounting
• Confidentiality
• Detail orientation

Benefits

• 401(k)
• Dental Insurance
• Health Insurance
• Life Insurance
• Vision Insurance

Pay

• N/A

Schedule

• Full-Time
• 8AM-5PM