Payroll & HR Coordinator

Key Responsibilities

• Manage the end-to-end payroll process for all employees, including multiple departments, pay groups, and states.
• Ensure full compliance with all federal, state, and local payroll regulations and best practices.
• Maintain and update our payroll system (e.g., ADP WFN), including system upgrades and integrations with HRIS and accounting platforms.
• Review and process all payroll data entries, such as new hires, terminations, pay changes, deductions, and time reporting.
• Reconcile payroll reports, general ledger accounts, and benefit deductions regularly.
• Support the review of quarterly and annual tax reports, including W-2s and 941s.
• Resolve payroll-related inquiries and discrepancies in a professional and timely manner.
• Manage and update vacation, sick, and personal day balances to ensure accuracy in accordance with company policies.
• Assist with month-end and year-end closing by providing payroll data and accruals.
• Support cash flow projections and budget preparation for payroll expenses.

Qualifications

• Bachelor’s degree in Accounting, Finance, Human Resources, or a related field.
• 1-2 years of progressive experience in payroll administration and/or human resources operations.
• Knowledge of payroll regulations, FLSA, multi-state taxation, and benefits compliance.
• Proficiency with payroll and HRIS systems, specifically ADP WFN.
• Exceptional attention to detail, organizational, and reconciliation skills.
• Strong analytical and problem-solving abilities.
• Excellent written and verbal communication skills.