Payroll & HR Coordinator

Responsibilities

• Aid in weekly payroll processing for both union and non-union employees.
• Support payroll data entry, timecard review, payroll changes, deductions, overtime, and basic payroll adjustments.
• Resolve employee payroll questions or discrepancies.
• Maintain employee records, including new hires, employee changes, and terminations.
• Coordinate onboarding and assist with IT for new hire system access.
• Aid in recruiting coordination, such as scheduling interviews and supporting pre-employment verification.
• Track union employee progression increases and related data.
• Administer benefits, including new hire enrollments, qualifying life event changes, payroll deductions, and open enrollment.
• Prepare COBRA notices, workers’ compensation documentation, and answer employee benefit questions.
• Reconcile monthly invoices for payroll, benefits, voluntary plans, and union-related items.
• Generate reports, including headcount, census data, month-end reports, and ad hoc HR/payroll reports.
• Manage PTO tracking and assist with process improvements.
• Provide general administrative support to the HR team and business operations.

Qualifications

• 1 to 3 years of payroll, HR, or HR coordination experience preferred.
• ADP payroll experience preferred; ADP Workforce Now is a plus.
• Bilingual English and Spanish strongly preferred.
• Experience in a union environment is a plus, but not required.
• Associate degree preferred, but not required.
• Strong Microsoft Office skills, including Excel, Word, and Outlook.
• Strong attention to detail and organizational skills.
• Ability to multitask and follow through in a fast-paced environment.
• Professional communication skills and comfort interacting with employees and leadership.
• Ability to handle confidential information with discretion.