Payroll Coordinator - Full time

Scheduled weekly hours: 40. Generally Monday–Friday; occasional Sunday or early Monday shifts may be required for payroll deadlines. 100% onsite to start; hybrid schedule may be considered after introductory period.

About the role

The Payroll Coordinator performs routine administrative tasks in support of the HRIS and Payroll group. Reporting to the Director of HRIS and Payroll Services, the coordinator prepares and processes payroll and associated information, collates and verifies data, inputs data into the payroll system, updates payroll records, and processes routine changes to employee records.

Responsibilities

• Monitor employee attendance and track daily time entries
• Collect and verify employee timesheets and payroll data
• Reconcile discrepancies in hours worked, missed punches, or incorrect entries
• Track and maintain records of vacation, sick leave, and other paid or unpaid time off
• Investigate and resolve timekeeping and attendance discrepancies with employees and managers
• Ensure all time records are properly approved by supervisors before payroll processing
• Verify time-related adjustments such as retro pay, PTO corrections, and schedule changes
• Prepare payroll reports (earnings, deductions, taxes, leave balances)
• Resolve payroll discrepancies and correct errors
• Maximize technological capabilities to reduce manual processes
• Respond to employee questions about pay, deductions, and time records
• Audit timekeeping records to ensure compliance with company policies and labor laws
• Safeguard confidential employee and payroll information
• Perform other duties as assigned; responsibilities may change with or without notice

Requirements

• Minimum of 1 year of experience in payroll and/or timekeeping management
• Experience working with HRIS systems; Workday and/or symplr Workforce experience preferred
• Strong numerical and analytical skills with high attention to detail
• Proven experience in payroll, accounting, or administrative roles
• Knowledge of payroll procedures, tax regulations, and compliance requirements
• Excellent organizational and time-management abilities
• Ability to foster strong relationships with peers and leaders
• Strong communication and problem-solving skills
• Ability to maintain confidentiality and handle sensitive information
• Consistently treat patients, colleagues, and visitors with dignity and respect, sensitive to diverse needs
• Ability to perform essential functions of the position, including required work hours and locations, with or without reasonable accommodation

Physical demands

• Prolonged periods of sitting at a desk and working at a computer
• Must be able to lift up to 15 pounds at times

Pay

Salary range for new hires: $17.64–$26.58 per hour. Actual compensation will be based on the candidate’s work history, experience, skill set, and education. Benefits package includes healthcare, dental, vision, and retirement.