Payroll Coordinator

About the role

The Payroll Coordinator supports the day-to-day administration of payroll operations, including new hire setup, timesheet review and processing, and payroll data maintenance. This entry-level role works closely with the Payroll team and HR team to help ensure accurate and timely payroll processing for WSB staff.

WSB was founded on the understanding that culture drives results, and we've dedicated ourselves to the value of strong relationships, collaboration, and forward-thinking ideas. We've inspired each other to discover thoughtful and creative solutions that look beyond the needs of today to the opportunities of tomorrow.

Responsibilities

• New Hire & Payroll Setup (15%)
  • Set up new hire records in Deltek and send new hire setup emails to relevant stakeholders.
  • Process direct deposit updates and changes for employees.
  • Generate and distribute iReports as needed for payroll and management reporting.
• Timesheet Processing & Support (70%)
  • Review employee timesheets for accuracy and completeness; and send timesheet-related emails to staff and managers.
  • Use AI tools to complete weekly timesheet audits.
  • Identify and follow up on missing and in-progress timesheets to ensure timely submission.
  • Oversee the timesheet approval process, moving timesheets from in-progress to submitted to approved, and posting all approved timesheets.
  • Respond to and resolve timesheet tickets submitted by employees.
  • Process transaction entries and post timesheets in the payroll system.
• Data Maintenance & Recordkeeping (15%)
  • Audit and update employee allowances on a weekly basis.
  • Enter PTO for future pay periods as requested.
  • Perform other duties as assigned.
  • Update employee records as necessary.

Requirements

• High School diploma or equivalent required.
• Preferred: Associate’s degree in Accounting, Business, or a related field.
• 1-2 years of payroll, accounting, or administrative experience.
• Experience with payroll or HRIS systems (Deltek preferred) is a plus.
• Strong attention to detail and ability to maintain confidentiality.
• Proficiency with Microsoft Suite Products (e.g. Outlook, Excel, Word, PowerPoint, SharePoint, OneDrive, etc).

Work Environment

• Work is primarily performed in an office environment with standard office equipment.
• May remain in a stationary position for extended periods.
• May be required to work onsite at a WSB office, as needed, up to five days per week, as required by the project, client, or hiring manager.

About Us

WSB is a design and consulting firm specializing in Transportation, Community Planning, Environmental, Energy, Municipal, and Construction services. We provide solutions for the places, spaces and systems that support our lives. We offer services in more than 50 complementary areas across the nation.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Company paid short- and long-term disability
• 401K with match
• Paid time off
• Paid holidays
• Tuition reimbursement
• Opportunities for professional growth and development

Part time employees can participate in the 401K plan and applicable earned paid leave.