Payroll Coordinator

Job Summary

The Payroll Coordinator is responsible for assisting with the administration and processing of the weekly payroll. This position also performs general Human Resources related duties and carries out responsibilities specific to payroll processes such as data entry, verify employee information, preparing manual checks, updating reports, developing methods and procedures, and assisting in evaluating and implementing policies.

Duties and Responsibilities

• Provide support in processing timecards via the payroll system on a weekly basis and cross-checking;
• Assist as back-up to Payroll Manager for weekly payroll process;
• Review timecards for accuracy and ensure that hours worked are correct;
• Proactively resolve discrepancies, especially those of a recurring nature in a timely manner;
• Manage all manual check process including updating manual check logs for professional staff and transitional staff;
• Code timecards according to location worked and with appropriate pay rate;
• Research and resolve payroll discrepancies and if necessary, process stop payments, manual check paperwork, retro pay, etc.
• Enroll Direct Deposit applications including pay cards;
• Process garnishment inquiries from federal, state and local agencies;
• Process and respond to incoming departmental mail and filing weekly at a minimum;
• Support HR Team and Payroll Manager with projects and trainings;
• Other duties as assigned.

Job Skills & Qualifications

• Two years payroll work experience;
• Proficiency with computers including, but not limited to, MS Office products;
• Prior experience with HR/Payroll systems;
• Familiarity with HR functions, including onboarding;
• Knowledge of state payroll/tax laws a plus;
• Excellent interpersonal skills with the ability to work well with and communicate effectively with all personnel;
• Ability to provide excellent customer service;
• Strong verbal & written communication skills;
• Extremely detail oriented;
• Strong organizational skills with a keen ability to prioritize and multi-task;
• Excellent analytical skills; ability to identify discrepancies/variances and sources of error;
• Demonstrated proficiency in handling confidential matters and external and internal inquiries with the highest degree of discretion and diplomacy;
• Ability to thrive in a fast-paced, deadline-driven environment;
• Ability to work effectively with a wide variety of individuals with competing priorities;
• Committed to daily attendance and punctuality;
• Possess a deep commitment to social services and Chrysalis’s organizational mission.

Physical Requirements

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus. The employee must occasionally lift and/or move up to 25 pounds.

Chrysalis Fair Chance Hiring Statement

Chrysalis is an equal opportunity employer and strongly encourages applications from all qualified individuals who share lived experience with the communities we serve. In particular, Chrysalis welcomes applicants who are formerly incarcerated and/or justice-involved; people who have experienced housing insecurity and/or economic inequity; Black, Indigenous, and people of color; persons with disabilities; ethnic and religious minorities; and members of the LGBTQ+ community.