Payroll Coordinator

Key Responsibilities

• Administer payroll operations.
• Prepare monthly journal entries and payroll-related reports.
• Support ongoing enhancement of Workday HCM/Payroll and Crew Change systems.
• Support special projects and ad hoc reporting as assigned.

Specific Responsibilities

• Manage efficient administration of payroll operations, including the generation, distribution, and reporting of the company’s semi-monthly and special payrolls.
• Administer pay-related personnel actions for shore, vessel, and field employees.
• Support month-end financial close by reviewing and preparing payroll-related journal entries.
• Prepare manual payroll checks as needed.
• Maintain employee payroll history records.
• Report new hires and terminations to the appropriate agencies in a timely manner.
• Complete monthly, quarterly, and year-end payroll close activities.
• Provide semi-monthly 401(k) and HSA deduction information to the Benefits Department.
• Process monthly ACH requests.
• Resolve employee inquiries regarding wage payments, taxes, and payroll deductions.
• Communicate payroll policy, procedure, and regulatory changes in a timely manner.
• Complete employment verification requests.
• Maintain state unemployment tax rates in Workday and ADP.
• Process invoices related to ADP maintenance and quarterly fees, WOTC credits, and United Way.
• Perform other related duties as assigned.

Qualifications

• One to three years of payroll experience preferred.
• Proficiency in Microsoft Office and other business systems.
• Demonstrated ability to handle confidential information with discretion and integrity.
• Strong organizational skills.
• Strong attention to detail.
• Ability to manage deadlines and prioritize work effectively.
• Self-starter with sound judgment and initiative.
• Collaborative team player.