Payroll Coordinator

Responsibilities

• Promote and uphold EPOCH Senior Living’s vision, mission, and values
• Prepare, review, reconcile, and process accurate, timely payroll for assigned communities, including multi-state, weekly and biweekly payroll, adjustments, and termination checks
• Review timesheets and timekeeping records for accuracy, completeness, and compliance before payroll submission
• Research and resolve payroll discrepancies, complex payroll issues, and employee inquiries promptly and professionally
• Maintain accurate employee, HRIS, and payroll records while protecting confidential information
• Enter new hires into required systems, verify, and file or upload related documentation
• Cook payroll-related distributions and payments, including checks, child support, wage garnishments, and tax levies
• Prepare and submit certified payroll reports, employment verifications, and organization-wide payroll compliance reports as needed
• Support audit readiness by managing HRIS, payroll, and external audit requests, conducting data audits, running rosters; and analyzing data integrity
• Monitor HRIS data entry and support integrations, implementations, and process improvements
• Develop and maintain payroll standards that promote accurate processing, reporting, compliance, and consistency
• Support the payroll team while building collaborative relationships with Payroll, Human Resources, and community leaders

Qualifications

• Must have a minimum of 3+ years of direct payroll experience
• Experience with payroll, HRIS, time/labor, accounting, and related software systems. Prior knowledge of ADP Workforce Now preferred
• Proficiency with Microsoft Office, including Outlook, Word, and Excel
• Working knowledge of federal and state employment, payroll, wage and hour, and leave laws, including FMLA, PFML, ACA, and FLSA
• Able to maintain accurate, timely documentation and uphold confidentiality in all payroll and employee matters
• Able to travel as needed
• Exceptional attention to detail, organization, accuracy, and follow-through
• Ability to manage multiple projects, priorities, and time-sensitive deadlines in a fast-paced environment
• Strong analytical, problem-solving, and critical-thinking abilities
• Collaborative, professional, and service-oriented approach when working with employees, leaders, and cross-functional partners
• Flexibility, initiative, and the ability to self-direct work efficiently
• Demonstrate excellent time management and efficiency in meeting established deadlines

About the role

EPOCH Senior Living is a premier senior living organization that offers a range of living options, including independent living, assisted living, and memory care supported by Bridges®. Founded in 1997, EPOCH currently operates a network of premier senior living communities throughout the Northeast.