Payroll Coordinator

About the role

JVS SoCal is a nonprofit agency founded in 1931, serving over 30,000 clients annually across Southern California. This position is part of a team committed to transforming lives and improving communities.

Responsibilities

• Train employees and supervisors on use of automated timekeeping process.
• Aid in bi-weekly payroll processing.
• Generate payroll reports for each pay period and as requested.
• Calculate and input data from manual timecards for the youth program into Paycom.
• Ensure all time corrections are accompanied by appropriate authorization forms.
• Manage and update Paycom earning and deduction codes, payroll groups, time and labor supervisor groups, etc.
• Process final checks for terms and salary adjustments.
• Prepare payroll and benefit journal entries for accounting.
• Enter garnishments and maintain impeccable records.
• Prepare Union dues report and enter request in the invoice management system for payment after each payroll.
• Prepare payroll reporting for programs – e.g., GAIN contract reports, etc.
• Maintain Health, Dental, Vision, STD, LTD and life insurance premiums schedules.
• Reconcile Paycom vacation and sick to Accounting GL balances vacation and sick schedules.
• Collaborate with department directors to ensure titles/positions, programs/grants, location, and allocations are accurate prior to each payroll.
• Review contracts, conduct audits, and assist with annual agency audits, worker’s compensation audits, and Form 5500 audits.
• Perform other duties as assigned.

Requirements

• 1-3 years of experience processing payroll for a small-medium sized organization or a bachelor’s degree in accounting with 2 years of managing/processing payroll for a small-medium sized organization.
• At least 1-2 years of payroll processing experience in a union environment, a plus.
• Experience with payroll processing software such as ADP, Paycor, Paycom, a plus.
• Advanced proficiency in Microsoft Excel, including the ability to create and analyze spreadsheets using formulas, pivot tables, lookups (VLOOKUP/XLOOKUP), filters, sorting, and data validation.
• Knowledge of the Fair Labor & Standards Act and CA Payroll Law, required.
• Detail-oriented, self-driven, and organized.

Qualifications

• Must be able to stand for extended periods, sit for extended periods, bend and reach for filing and other job-related functions, climb up and down stairs, bend, stoop, and lift to move and retrieve materials, pull, push, and lift.
• Must have specific visual abilities including close vision, color vision, depth perception, and the ability to adjust focus.
• Must be able to visually inspect work.
• Must have manual dexterity to operate computer and other office equipment.

Skills

• Excellent communication skills.
• Strong organizational and time management skills.
• Ability to work independently and as a team player company wide.
• Self-motivated and proactive approach to problem-solving.

Benefits

Salary range: $35.00 - $40.00 per hour + benefits, Hybrid work schedule.

Pay

$35.00 - $40.00 per hour

Schedule

Hybrid work schedule