Payroll Coordinator

About The Role

The Payroll Coordinator at GreenSlate plays a vital role in managing payroll processes for a portfolio of non-union and select union entertainment clients. This remote position within the United States, specifically based in New Jersey, involves working closely with clients to deliver exceptional service while ensuring compliance with federal, state, and union regulations.

• Manage payroll processing for assigned non-union and union entertainment clients, ensuring accuracy and compliance with all relevant regulations
• Work directly with clients to deliver high-quality service and resolve payroll-related inquiries
• Assist Paymasters and internal teams with data entry, including onboarding documents and timecard verification
• Review and calculate client timecards, ensuring adherence to federal, state, and union laws, and communicate discrepancies to clients for resolution
• Compile, review, and verify payroll reports and invoices for client approval
• Support payroll releases, including check printing, digital notifications, and accounting imports
• Maintain and update client protocols and documentation to streamline payroll processes
• Perform administrative tasks related to payroll processing, such as employment history verification, unemployment reporting, and filing
• Ensure timely and accurate payroll distribution, contributing to the overall efficiency of production crews' compensation
• Stay informed about industry regulations and updates affecting payroll processing and compliance

Qualifications

• 2-3 years of experience in payroll or production accounting
• Knowledge of entertainment union contracts (preferred)
• Experience in the Film/TV industry (a plus)
• Strong organizational skills with high attention to detail
• Ability to handle high-volume work and manage competing priorities under pressure
• Excellent problem-solving skills and a solutions-oriented mindset
• Client-focused with assertiveness and professionalism
• Proficiency in data entry and payroll processing systems
• Effective communication skills, both written and verbal
• Ability to work independently in a remote environment
• Familiarity with federal, state, and union payroll regulations