Payroll Coordinator

About the Role

The Payroll Coordinator, under the supervision of the Director of Payroll Services and in conjunction with the Assistant Superintendent/Vice President of Business Services, is responsible for all aspects of payroll-related entries and reporting into the Los Angeles County Office of Education, District, and other related institutional/governmental agency computerized payroll systems. This role performs a variety of highly skilled and specialized payroll and district retirement plan functions, ensuring accuracy and compliance with established policies, procedures, and regulations.

Responsibilities

• Organizes, plans, and performs payroll activities to ensure timely preparation, distribution, and legal reporting of a complex payroll system while meeting multiple demanding payroll schedules and timelines.
• Reviews, prepares, processes, audits, and balances complete payrolls from print, electronic, or other forms of time reporting for all District employees.
• Enters time worked into the Los Angeles County Office of Education computerized payroll system, determining appropriate budget account codes, retirement codes, tax withholdings, and payroll deductions.
• Maintains knowledge of, interprets, and ensures compliance with current legislation, Federal, State, and Education Code laws, PERS and CalSTRS regulations, collective bargaining agreements, and District policies.
• Processes and enters employment-related documents for all new and current employees into the payroll system, performing high-level analysis to maintain an accurate employee database.
• Ensures continuity and compliance with various retirement systems, researching and determining applicable retirement plan memberships.
• Interprets and adheres to reporting requirements for the CalSTRS Cash Balance retirement program, preparing employee historical payroll and employment statistical data reports.
• Coordinates with the District’s Third Party Administrator for Tax Sheltered Annuity contracts, verifying and updating employee deduction records.
• Maintains timely and accurate implementation of District salary schedules and work calendars in accordance with collective bargaining agreements and District policies.
• Coordinates with the District MIS department to record and maintain accurate employee leave accruals and disbursements, processing related reports and payments.
• Compiles and processes payroll tax deposits and assists with quarterly and annual Federal, State, and Unemployment Insurance payroll tax reports.
• Ensures compliance with regulations for voluntary and required payroll deductions, reconciling employee deductions with vendor invoices.
• Tracks and ensures accurate calculations of temporary employees’ workdays and hours in accordance with Ed Code and District policies.
• Determines causes of payroll errors and discrepancies, making corrections and adjustments as necessary, and assists District personnel in resolving payroll concerns.
• Retains complete and accurate records for all employees relating to payroll and fringe benefits, ensuring compliance with record retention policies.
• Coordinates with Human Resources regarding employee leave calendars for Workers' Compensation, medical leaves, and Unemployment Insurance information.
• Assists in preparing various payroll-related reports, including year-to-date tax earnings, payroll estimates, and employee compensation information.
• Presents Payroll Services information at new employee orientations and participates in professional development workshops.
• Provides payroll information and documents as requested by faculty, staff, students, and other stakeholders, responding to official inquiries regarding employment verification.
• Performs administrative and clerical duties, including typing correspondence, maintaining files, and attending meetings.
• Maintains confidentiality of sensitive information and works effectively with minimal supervision.

Requirements

• Three (3) years of full-time equivalent experience processing payroll.
• Experience using a computerized payroll system and Microsoft Excel (VLOOKUP’s and pivot tables) is required.
• Payroll experience in an educational institution or public agency system is desirable.
• Education equivalent to an Associate’s degree from an accredited institution is required. Two (2) additional years of payroll processing experience may be substituted for each year (30 units) of the educational requirement.

Schedule

This is an in-office position, working forty hours per week on the Valencia campus.