Payroll Analyst for LE Pay Processing

Haynes Inc., an experienced long-term government contractor, is searching for a Payroll Analyst (Locally Employed) in Global Compensation to serve our client, the Department of State (DOS) in Charleston, SC. To be considered for this job, the candidate must be able to obtain a security Secret Clearance or already possess one.

About Haynes, Inc.

Haynes Inc. partners with the Department of State (DoS) in Charleston, SC. Our 80+ employees support the DoS Comptroller and Global Financial Services (CGFS) Center in the areas of Global Compensation, Information Systems Security (ISSO), and Global Financial Operations. We serve the U.S. Foreign Service, Department of State Civil Service, Foreign Service Retirees, Embassies, and Overseas U.S. Agencies reaching 180 countries and 140 currencies. Services include:

• Accounting
• Administration
• Budget
• Travel
• Vouchering
• Accounts Receivables
• Reconciliation
• Systems Analysis
• Information Systems
• Computer Security
• Payroll and Compensation
• Treasury
• Payroll Customer Service
• Training
• Audits
• Paralegal Analysis

Department Overview

The U.S. Department of State (DoS), Bureau of the Comptroller and Global Financial Services, Charleston, Resource Management (RM) requires a Compensation Technician to perform compensation support in the office of Locally Employed Payroll. Locally Employed Staff Payroll (LE) provides compensation services to Locally Employed (LE) staff at U.S. Embassies and Missions worldwide. LE Payroll support is managed in Charleston, South Carolina and Bangkok, Thailand, handling a highly complex compensation environment for LE Staff in 180 countries and 140 currencies. Services include:

• Time and attendance
• Payroll
• Customer support
• Withholding
• Benefits
• Record keeping and reporting

LE Payroll services employees through 180 separate local compensation plans representing labor and employment laws of host countries and applicable U.S. and Department of State laws, regulations, and policy. The primary goal is to provide world-class compensation services to Locally Employed Staff customers.

Responsibilities

• Supports and promotes the CGFS quality policy and maintains required QMS records for assigned posts (e.g., country specifics).
• Demonstrates comprehension of applicable metrics and their performance measures.
• Participates in the development of QWI, forms, and reference documents within the LE QMS.
• Adheres to LE policies to ensure only current and approved QWIs are used, preventing nonconformities.
• Proactively monitors, develops, documents, and implements continuous improvements.
• Establishes and maintains master payroll records for individual employees in assigned countries in both the Locally Employed Payroll system and the LE Payroll document imaging system (DIS).
• Verifies authenticity and conformance of employee information with local compensation plan guidelines and office procedures, performing necessary calculations and adjustments.
• Ensures effective and timely customer service, processing all documents and actions by the second Tuesday of the current pay period.
• Tracks incoming Time and Attendance (T&A) for assigned posts, ensuring proper monitoring, transmission, upload, and processing.
• Audits, corrects, and maintains T&A report documentation for assigned posts.
• Resolves timeliness and content issues regarding missing, late, or inaccurate T&A submissions.
• Learns, understands, and operates all Locally Employed Payroll systems, functional procedures, and Directorate policies.
• Investigates and comprehends post compensation and leave plans to resolve concerns.
• Accurately and timely calculates and processes severance and termination/final payments.
• Serves as the main point of contact with post payroll and personnel liaison(s) to resolve LE employee pay/personnel issues.
• Resolves internal and external inquiries concerning payroll issues promptly and courteously.

Requirements

• High school diploma with experience working in financial or payroll automated systems, such as PeopleSoft.
• Ability to create and work with spreadsheets and/or databases.
• Organized, analytical, with strong problem-solving, leadership, customer service, and interpersonal skills.
• Strong attention to detail and excellent communication skills (verbal and written).
• Performs complex payroll processing activities for employees located domestically and overseas, including Retirees, Foreign Service Nationals, and Foreign Service Officers.
• Works independently and assists senior analysts with workflow analysis, procedures development, project management, and auditing.
• Researches relevant facts, conducts interviews, compiles results, and prepares supporting documentation.
• Assists in developing new procedures, revising existing procedures, and optimizing work assignments.

Preferred Skills

• Strong attention to detail and top-notch customer service skills.
• Flexibility, ability to work independently, and strong research skills.
• Team-player with organizational, multi-tasking, and communication skills.
• Experience working in high-volume payroll environments.
• Proficiency with MS Office.
• Strong time management and ability to multi-task.
• Collaborative and analytical with a research-oriented mindset.

Software Systems Utilized

• GFACS (Global Foreign Affairs Compensation System)
• Microsoft Office
• LE Payroll System
• CGFS Document Imaging System (DIS) & Cable Xpress

Benefits

• 11 paid Federal holidays
• Generous employer match on 401k
• Paid Time Off
• Medical/Dental/Vision Insurance
• Flexible Spending Accounts
• Life Insurance
• Disability
• Tuition Reimbursement
• Free Professional Development & Training Program with 9000+ courses

Pay

Starting salary range between $45,000 - $48,200.

Schedule

• Full-time, 40 hours per week.
• Work hours between 6:00 am - 6:00 pm with flextime available.
• Core working hours: 9:45 am - 2:45 pm.
• Non-compensated 30-, 45-, or 60-minute lunch Monday through Friday.
• Additional hours may be required and must be authorized by Program Manager and DoS Management.

Additional Information

• Candidate must reside in the state of South Carolina.
• This position supports a government contract and is subject to government agency rules and management.
• All contractors must be able to obtain a Secret security clearance.
• Employees must remain in their current position for at least one year before applying for another job within the company or contract.
• Work location: Dyess Ave., North Charleston, SC.