Payroll Analyst

About the role

This position will provide project-based financial support across multiple areas within Global Compensation. Key responsibilities include supporting USAID-related work, assisting with Reduction in Workforce (RIF) actions, facilitating Deferred Resignation Program (DRP) actions, and providing additional support to the Funds Control (accounting) and Variable Contribution Plan (overseas retirement contribution and payments) teams as needed.

Annuity Pay Support

Annuity Pay Processing Division processes new Foreign Service retirement cases, maintains over 17,500 Foreign Service retiree records, processes and maintains financial records for the Foreign Service Survivors and Child Annuitants, and processes Civil Service retirement packages as well as prepares the Individual Retirement Records (IRRs) for Civil Service employees who separate from the Department of State.

• Review and audit annuitant records, prepare spreadsheets and annuity start-up sheets, communicate with annuitants and other bureau and agency colleagues, accurately enter data into the annuity roll system, and prepare written correspondence
• Establish Foreign Service Retirement payments
• Image all incoming mail, Deferred Resignation Program (DRP), and retirement packages
• Responsible for accuracy of calculation/processing of retirement pay
• Receive, research, analyze, and process pay for Deferred Resignation Program (DRP) actions

American Pay Support

American Payroll ensures the accurate and timely payment of salaries and entitlements, compliance with tax reporting requirements, and effective administration of payroll and retirement systems for Department of State employees and other covered individuals.

• Process Reduction in Workforce (RIF) actions
• Calculate severance payments

Locally Employed (LE) Payroll

LE Division services employees through over 180 separate local compensation plans representing labor and employment laws and regulations of the host countries where we operate and applicable U.S. and Department of State laws, regulations, and policy.

• Support our LE Payroll team to accurately and timely calculate and process severance and termination/final payments in accordance with post compensation plans and Directorate policies
• Learn, understand, and operate all Locally Employed Payroll systems, functional procedures, and Directorate policies
• Take initiative to investigate and comprehend post compensation and leave plans and research plans to resolve concerns

Funds Control Support

Funds Control monitors and supports all the accounting and reporting operations within Global Compensation.

• Support as needed with accounting and financial reconciliation funds control actions

Variable Contribution Plan (VCP) Support

The VCP Division administers the benefit contributions and payments for Locally Employed Staff (LE), based on local laws and prevailing practices.

• Assist with VCP account close out
• Process VCP payments
• Monitor and respond to inquiries in the VCP organizational inbox

Requirements

• Must be able to work on several tasks simultaneously and to work independently without any higher-level coordination or direction for day-to-day activities
• Must be able to either possess or obtain a security clearance of Secret
• Candidates with active Secret Clearance is preferred (must have the ability to obtain a government security clearance)

Qualifications

• A four-year degree from an accredited university or college is preferred
• Experience reviewing and processing days in accounting or payroll systems and running reports is preferred

Schedule

• The employee will work an 8-hour shift, Monday – Friday, between the hours of 6:15 am to 6:00 pm with a non-compensated 45-minute lunch (See your Assistant Project Manager for work schedule and department policies)
• Additional hours may be required and must be authorized by your Project Manager and DoS Leadership
• This is a 100% on-site position